Thank you for your interest in employment with the embassy. We no longer accept paper applications for advertised jobs. To view a current list of all available positions and to apply online, please visit the Electronic Recruitment Application (ERA)
USAID and Peace Corps continues to use the manual application process. Visit the links below to view a current list of USAID and Peace Corps available positions. Application form can be downloaded here DS-174.
USAID and Peace Corps Job Opportunities
Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC to serve as Development Program Specialist (Budget), in the Program Office (Closes June 15, 2022)
- GENERAL INFORMATION
- SOLICITATION NO.: 72066322R10008
- ISSUANCE DATE: 06/01/2022
- CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 06/15/2022, no later than 5:00 p.m (EAT) (close of business).
- POINT OF CONTACTS: Linda Gregory, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at email@example.com.
- POSITION TITLE: Development Program Specialist (Budget),
- MARKET VALUE: $22,927 – $41,263 yearly e., equivalent to FSN – 11. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value. Salary will be paid in local currency at the exchange rate in effect when the payroll is processed.
- PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be of a continuing nature through a series of sequential contracts, subject to continued need, satisfactory performance, and the availability of funds.
The expected period of performance will be from 10/01/2022- 09/30/2027.
- PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa, with possible travel as stated in the Statement of Duties.
- ELIGIBLE OFFERORS: Cooperating Country Nationals (CCNs). “Cooperating country national” means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
- SECURITY LEVEL REQUIRED: Facilities access.
- STATEMENT OF DUTIES
- General Statement of Purpose of the Contract
The Development Program Specialist (Budget) is involved in the full range of a Program Office cycle, including budget formulation and resource management, planning, justification, implementation, and reporting. The Development Program Specialist (Budget) reports to and assists the Budget Unit Team Lead, the head of the Budget Unit within the USAID/Ethiopia Mission’s Program Office (PRO). The Specialist is involved in all aspects of the Budget Unit’s activities ranging from specific duties related to managing the Mission’s program budget to more general responsibilities associated with representing USAID to Government of Ethiopia (GOE) officials. With a portfolio worth approximately $1.2 billion and more than 100 ongoing activities, USAID/Ethiopia implements one of the US Government’s (USG) most extensive and complex development and humanitarian assistance programs. The Specialist serves as a key member of the USAID/Ethiopia Program Office. In particular, she/he is directly responsible for tracking the Mission’s budget through the obligation plans and other tools, advising Development Objective (DO) teams on allocations of Administration and Oversight as well as Program Design and Learning costs, including IT cost and International Cooperative Administrative Support Services (ICASS) and other program support funds in line with earmarks, initiatives, and directives.
The Development Program Specialist (Budget) is responsible for organizing and leading quarterly pipeline reviews and for managing timely follow-up on decisions made during these sessions with the financial management office, and developing, maintaining, updating, and executing PRM’s procurement plan in addition to maintaining the Mission’s procurement plan and work in close collaboration with the Contracts Office. The Development Program Specialist (Budget) is also responsible for preparing financial plans for the Missions Development Objective Agreement (DOAG) with the host government, which requires regular formal communications with relevant technical offices and reconciliations with the Office of Financial Management. In addition, she/he serves as a technical office backstop advising teams through all aspects of program and activity design, including preparation of necessary feasibility studies and design documents, and ensures that such design efforts are carried out in conformity with U.S. Government statutes, USAID policies and regulations, and sound management practices.
- Statement of Duties to be Performed
- Program Budget Request, Justification, and Implementation 30%
The Development Program Specialist (Budget) supports the Mission in requesting, justifying and managing the Mission’s program budget. This includes overseeing the preparation of the program budget and accompanying justifications and requests for the Mission, ensuring funds availability and pre-obligation requirements, monitoring obligation status, and providing adequate documentation. She/he monitors forward funding compliance and split funding for program and program support funds. The incumbent serves as a resource person on matters related to the Agency’s budget cycle and pertinent USAID regulations and Mission reporting requirements. She/he assists in the Mission’s annual budget planning process to ensure that US foreign assistance resources are appropriately allocated to development activities, considering priorities established by the GOE and the USG in an ongoing dialogue. In consultation with the Budget Team Lead/Senior Program Development Specialist, She/he assists in the Mission’s preparation of the annual Operational Plan (OP) and supports the preparation of the budget allocations in line with the Washington controls, earmarks, initiatives, and directives. She/he is responsible for reconciling budget information with the control levels before the Mission submits its current fiscal year OP to the Department of State, Office of U.S. Foreign Assistance Resources (F).
The Specialist will support the Budget Unit Team Lead in the drafting of the Congressional Budget Justification (CBJ) and Congressional Notifications, Budget Performance Analysis, statutory requirements, and the Mission Resource Request (MRR) budget sections. The Specialist will also contribute to drafting bilateral agreements with the GOE and amendments, align the bilateral financial budget to reflect the Country Development Cooperation Strategy (CDCS) priority funding areas, and clarify queries with the government counterpart. She/he helps to ensure that program resources are allocated appropriately to achieve the Mission’s stated goals and objectives and advises on the eligible uses of funds for various purposes in accordance with USAID’s foreign assistance objectives as outlined in the relevant Mission strategy documents. She/he prepares the operating year budget and makes sure that funds are available to the Mission for the timely obligation. She/he provides Mission-wide advice and guidance on how the technical team’s pipeline status informs their procurement plans.
- Program Budget Monitoring, Tracking, and Reporting 30%
The incumbent maintains USAID/Ethiopia’s yearly budget of 1.2 billion dollars in specialized and automated program budget management and procurement processes systems such as OPS Master, FACTS, Field Support Database, GLAAS, and Phoenix. The incumbent monitors obligation status and tracks and provides budget performance data as required. She/he supports all budget processes and actions to ensure that funds by account have been appropriately accounted for, reported, and tracked, from appropriation to obligation, and supports strategic decision-making for the use of resources.
The incumbent tracks budget guidelines, processes, and appropriated funding levels (including initiatives, earmarks, directives, and control levels) for the Mission and provides consistent and compelling support to the Mission’s Technical Offices and Office of Financial Management (OFM) when processing Operating Year Budget (OYB) and non-OYB funds. She/he keeps track of funds availability and pre-obligation requirements, information that is essential to support ongoing programming changes. She/he keeps track of obligations, sub-obligations, de-obligation/recoveries, and does regular budget reconciliations. The incumbent maintains program support costs, keeping detailed track of management to budget ratios, and ensuring proper coding for all staff costs. Program support costs must be differentiated between Program Design & Learning (PD&L), Administration & Oversight (A&O), and Evaluation.
The Specialist will be responsible for leading data analysis exercises to support decision making on a wide range of programming issues at the operational and strategic levels, including but not limited to pre-obligation requirements, country and assistance checklists, fund directives and earmarks, forward-funding regulations, emphasis area coding, limitations outlined in the annual appropriations bill, separate notification requirements and Congressional Notification format and submissions, USAID’s internal policies and procedures as outlined in the Automated Directive System (ADS), funds control conditions, and program policies and procedures to the Senior Management Team and technical team members.
The Specialist monitors Bureau-projected country allocations. She/he monitors yearly allowances to ensure consistency with requested levels. As appropriate, she/he informs mission managers of possible budget windfalls/shortfalls to enable timely revision of annual work plans or planned new activities. In addition, the Specialist serves as the Program Office’s key point of contact on all Program Office-specific audit concerns, liaising with the Mission’s OFM as required. She/he also assists in tracking and implementing the office’s Federal Managers’ Financial Integrity Act (FMFIA) responsibilities and updating the Uniform Risk and Internal Control Assessment (URICA) systems. Following the international Aid Transparency Initiative, he/she uses the agency’s Foreign Assistance Data Redaction system quarterly to redact data about awards and their impact on programming, resources, and procurement before they become public. The specialist assists the Mission on the annual Enterprise Risk Management (ERM) risk profile submission exercise which is part of the process whereby assessable units are given the opportunity to elevate up through the ERM governance structure key risks the unit is facing in pursuit of its strategic plans and objectives. She/he reviews, edits, and compiles drafts of assigned components of various USG annual planning and reporting processes, including the OP, MRR, CBJ, Congressional Notifications, and other statutory reporting requirements. She/he supports the Budget Unit Team Lead in responding to periodic data calls, audits, and taskers and responding to ad hoc requests for program implementation information.
- Program Management, Activity Design, and serve as Agreement Officer’s Representative (AOR) or Contract Officer’s Representative (COR) (20%)
The Development Program Specialist (Budget) contributes to the design of activities (Concept Papers, Project Approval Document, and Mission Director Action Memos) and related program descriptions and statements of work. She/he conceptualizes and directs overall program strategy, allocating and managing program financial resources, providing activity development and implementation guidance and assistance, and conducting program reviews efforts of USAID/Ethiopia.
The Specialist supports in managing and implementing the budget planning and formulation, and periodically adjusting funding levels to reflect the Agency’s focus and priorities. She/he works closely with the Budget Unit Team, managing the DOAG program planning, programmatic and financial reports, host country agreements/contracts, and other bilateral issues.
The Development Program Specialist (Budget) will manage one or more activities as an AOR/COR, Activity Manager, or Alternate. The incumbent will work with the implementing partners to establish a monitoring system to measure the effectiveness of USG assistance in accordance with Mission reporting guidelines, review and approve annual work plans and annual resource requirements and work closely with the USAID/Washington team and implementing partners to provide technical direction as needed.
- Coordination of USAID/Ethiopia Program Budget with Senior Mission Management, USAID/Washington, and GOE Officials 10%
The Development Program Specialist (Budget) provides draft responses to information requests from outside agencies and responds to requests for information from Mission Management, Technical Offices, and USAID/Washington. She/he supports the Budget Unit Team Lead in responding to all aspects of budget taskers and program resource flows from USAID/Washington. As part of the USAID/Ethiopia Budget Team, the incumbent will focus on the design and implementation of best practices for financial support, review, training, analyses, and reporting, serving as an innovative expert resource to the Mission’s Budget Team Lead to maximize development results and provide value for money for USAID/Ethiopia.
She/he supports the Budget Unit Team Lead to work closely with high-level Government officials of the Ministry of Finance (MOF) and Ministry of Planning and Development (MOPD) of the Federal Democratic Republic of Ethiopia and other Ministries, including up to State Ministry Levels. She/he prepares the draft Financial Plans for the Development Objectives Assistance Agreement (DOAG) Amendments and ensures the concurrence by MOFEC before sub-obligation of funds from DOAG. She/he makes sure that quarterly financial reports are submitted to MOFEC in a timely manner. She/he supports the Budget Unit Team Lead in keeping host country government officials fully informed about USAID CDCS and U.S. Government budget cycles.
The incumbent is responsible for coordinating and facilitating actions related to donor coordination and aid effectiveness between technical offices, the Program Office, the Mission Director, USAID/Washington, other donors, and GOE partners. The incumbent helps represent the Mission on donor coordination to facilitate the Mission’s engagement and ability to influence donor policy issues and enhance aid effectiveness. To fulfill his/her responsibilities, the incumbent regularly assists the Mission Director and other senior USAID staff in meetings with high-level representatives from international organizations and other donor agencies.
- General Technical Office Backstop Support (10%)
The incumbent serves as a backstop to the Mission’s Technical offices, an in-house subject matter expert, and a key advisor on the Mission’s program budget. The incumbent helps technical offices analyze and use budget data, conduct mortgage analyses, track authorized ceilings in project and program approval action memoranda, compile accruals, and analyze costs and expenditure trends. The incumbent helps AORs/CORs develop and maintain their project’s budget and financial analyses to ensure that each activity is allocated sufficient funding to allow for proper implementation over the planned life of the project. The incumbent supports activity managers to ensure compliance with USAID budget policies and adherence to the Agency’s other budget-related rules and regulations, facilitating program implementation. The incumbent takes the initiative to identify budget issues and financial implementation problems and reports them to the appropriate staff, technical office directors, AORs/CORs, and the PRO Budget Lead. The incumbent will participate in developing strategies, plans, program guidance, and dissemination of research results for Mission-wide application and incorporation into USAID/Ethiopia programs/projects. She/he participates in preparing the DO teams close-out assessments, evaluations, and actions required for DO phaseouts.
The incumbent provides guidance and oversight to the quarterly financial reviews. She/he takes part in portfolio reviews, follows up on actions agreed upon as a result of the reviews, and coordinates and compiles portfolio review information related to budget and financial information. This helps reduce the time the DO teams spend on portfolio review preparation by ensuring that all DO teams have their respective budget data, know the format requirements, and have examples of well-documented portfolio reviews.
She/he further assists technical offices and support offices in preparing Mission-wide financial management and budgetary requirements related to program funds and operational expenses funds. As the need arises, the incumbent might visit partner organizations with the AOR/COR, alternate, or an OFM team member to perform financial reconciliations, periodic financial reviews, and assessments. The incumbent will also fill in for PRO’s Budget Specialists Technical Office Backstops as needed.
The contractor is eligible for travel to the U.S., or to other locations abroad, for training, for temporary duty, or to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.
- Supervisory Relationship
The Specialist will report to the Budget Unit Team Lead in the Program Office. Must be able to work with minimal supervision
- Supervisory Controls
This is a non-supervisory designated position
- PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
- MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
- Education: Bachelor’s degree in accounting, finance, business administration, economics, business management, or a related field.
- Prior Experience: Eight years of progressively responsible professional‐level experience in accounting, budget planning, and management. Experience creating and managing financial or other databases and using specialized statistical and mathematical/IT tools for analysis. At least two years of this experience should be in a development‐oriented workplace, or a related field, other donor agencies, host‐country organizations, or private‐sector institutions, and which included project design, performance monitoring, and/or the analysis and interpretation of large amounts of data.
- Language: English and Amharic at Level IV. Fluency in written and oral English (Level IV) and Amharic is required
- EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with candidates in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of candidates with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of candidates in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.
Rating factors are used to determine the competitive ranking of qualified candidates in comparison to other candidates. Candidates must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
EDUCATION (10 points): Points will be given for (1) education above the minimum level and/or (2) specialized education pertinent to the position. and/or (3) specialized training pertinent to the position.
WORK EXPERIENCE (30 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.
KNOWLEDGE (30 points): Demonstrate a comprehensive knowledge of accepted practices of financial accounting, budgeting, and reporting as applied in the field of international development and familiarity with general accounting principles, practices, and terminology.
SKILLS AND ABILITIES (30 points): Demonstrate strong budget financial analysis and management skills, as well as the ability to gather, analyze, and report financial and budget data; develop and present financial plans; and explain detailed financial information to non-experts. Demonstrated ability to shepherd projects in various stages of design and implementation is required; this may include developing budget spreadsheets and statements of work and/or reviewing and analyzing project reports, financial statements, and quarterly/ annual results reporting to ensure on-time achievement of project deliverables. Demonstrate good customer service and diplomatic skill. Demonstrated skills in guiding and working as a team member with other staff to ensure that available financial resources are optimally allocated to achieve strategic results. Ability to forecast required budget and expenditure level. Demonstrated interpersonal and communication skills.
INTERVIEW PERFORMANCE (60 points)
REFERENCE CHECKS (10 points)
BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.
Candidates should address these factors in the offer package, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The highest-ranking applicants may be selected for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion. Reference checks will be conducted only for the highest-ranking candidates and will be handled separate from the technical evaluation. Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the candidate’s cover letter, and USAID will not contact those references without contacting the candidate.
Final TEC recommendations for the candidates will be based on the initial evaluation of the applications, interview performance, written test, and reference checks. USAID/Ethiopia will not pay for any expenses associated with interviews.
- SUBMITTING AN OFFER
Eligible Offerors are required to complete and submit
- the offer form DS-174 (Application for U.S. Federal employment) along with a cover letter The DS-174 Application form can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
- a resume in English
- a written statement that responds to the requirements of the position (Section III: Evaluation and Selection Factors), and
- contact information for a minimum of three and a maximum of five references, including at least two references with direct knowledge of the offeror’s past performance.
To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.
Application must be submitted ONLY via firstname.lastname@example.org and the email subject must say– solicitation 72066321R10008, Development Program Specialist (Budget). Be sure to include your name and the solicitation number at the top of each page.
Please do not submit more than one application; and
The application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time, or EAT). Late and incomplete applications will not be considered.
- LIST OF REQUIRED FORMS PRIOR TO AWARD
The Contracting Candidates will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:
- Medical History and Examination Form (Department of State Forms)
- Questionnaire for Non-Sensitive Positions (SF-85)
- Fingerprint Card (FD-258)
- BENEFITS AND ALLOWANCES
As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:
Group life insurance, medical coverage, annual leave and sick leave.
- ALLOWANCES (as applicable):
Meal allowance and miscellaneous benefit allowance.
Cooperating Country Nationals are expected to comply with all relevant Ethiopian laws and regulations.
- USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:
- USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
- Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:
|0001||Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)
– Award Type: Cost
– Product Service Code: [e.g. R497]
– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]
|1||LOT||$ _TBD__||$_TBD at Award after negotiations with Contractor_|
- Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
- Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.
- PSC Ombudsman
The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.
The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.
may not exceed 30/200
EQUAL OPPORTUNITY EMPLOYER
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The U.S. Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.