Thank you for your interest in employment with the embassy. We no longer accept paper applications for advertised jobs. To view a current list of all available positions and to apply online, please visit the Electronic Recruitment Application (ERA)

USAID and Peace Corps continues to use the manual application process. Visit the links below to view a current list of USAID and Peace Corps available positions. Application form can be downloaded here DS-174.

USAID and Peace Corps Job Opportunities

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO.: 72066322R00019
  1. ISSUANCED ATE: 08/27/2022
  1. CLOSINGDATE/TIME FOR RECEIPT OF OFFERS: 09/26/2022, no later than 5:00 p.m (EAT) (close of business).
  1. POINT OF CONTACT: James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.
  1. POSITION TITLE: Financial Management Advisor.
  1. MARKET VALUE: $68,299 to $88,792, equivalent to GS-12. The final compensation will be negotiated within the listed market value based on the successful candidate’s salary history, work experience, and educational background.  Salaries over and above the top of the pay range will not be entertained or negotiated.
  1. PERIOD OF PERFORMANCE: For two years with one-three-year options to extend. Extensions will be contingent on satisfactory performance, continued need for the services and availability of funds. No PSC contract may exceed a five-year period of performance. Estimated to start on 1/1/2023.

The base period will be 1/1/2023 – 1/1/2025. Based on Agency need, the Contracting Officer may exercise additional one-year option period for a maximum of three years, as noted below:

Base Period: 1/1/2023 – 1/1/2025
Option Period 1: 1/1/2025 – 1/1 /2026
Option Period 2: 1/1 /2026 – 1/1/2027
Option Period 3: 1/1 /2027 – 1/1 /2028

 

  1. PLACE OF PERFORMANCE: Addis Ababa, Ethiopia with possible travel as stated in the Statement of Work.
  1. ELIGIBLE OFFERORS:S. Resident-Hire. Resident Hire U.S. Personal Services Contractor means a U.S. citizen or resident alien who, at the time of contract award, (i) resides in the cooperating country for reasons other than U.S. government or non-U.S. government employment, or under any contract or other arrangement, that provides repatriation to the U.S.; or (ii) is a spouse or dependent of a U.S. citizen or resident alien who resides, or will reside, in the cooperating country for the purpose of U.S. government or non U.S. government employment, or under any contract or other arrangement that provides repatriation to the U.S. A U.S. citizen for purposes of this definition also includes a person who at the time of contracting is a lawfully admitted permanent resident of the United States and have a valid work authorization for Ethiopia.

Applicant must:

  • Submit a complete application as outlined in the solicitation titled SUBMITTING AN OFFER
  • Be able to obtain a facility security clearance.
  • Be able to obtain a medical clearance.
  • Be willing to travel to work sites and other offices or locations as/when requested.
  1. CLEARANCES: The final selected candidates must obtain both the ‘facility access’ security and medical clearances within a reasonable period. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.
  1. STATEMENT OF DUTIES
  1. General Statement of Purpose of the Contract:

The Financial Management Advisor (FMA) plays a key role in the Office of Financial Management (OFM) at USAID/Ethiopia (including Djibouti and African Union), including serving as the Authorized Certifying Officer, the Quality Assurance Administrator, and the Human Resources Coordinator. The FMA will perform extensive functions pertaining to accounts payable like certifying payments, managing the Declining Balance Cards, monitoring of advances and bills for collection, overseeing periodic reporting; assist in quality control review of the tasks Budget and Accounting section, and lead OFM’s recruitment efforts and other human resources-related functions. In addition, the FMA will also assist with special projects at the request of the Mission Controller and will serve as the Acting Controller or perform the function of the Deputy Controller, when required.

The FMA will serve as a member of the Financial Management Office Senior Management Team, along with the Controller and the Deputy Controller, and will be responsible for providing subject matter expertise and advice on financial management practices, internal control procedures, risk management, and interpretation of and compliance with Agency policy, regulations, and reporting requirements. The FMA will report to the Mission Controller and will be assisted by the supervisors of OFM sections.

Coaching and mentoring of section staff, including supervisors and team leads together with providing implementing partners and mission-wide training on financial management topics will be an essential part of FMA responsibilities.

  1. Statement of Duties to be Performed:

The incumbent works under the supervision of and in coordination with the Mission Controller of USAID/Ethiopia or his/her designee.  The FMA is expected to exercise independent professional knowledge and sound judgment for the smooth planning, monitoring, and implementation of functions for USAID/Ethiopia. The anticipated breakdown of duties associated with the position is as follows: 

Accounts Payable, including Authorized Certifying Advisor (45%)

  • Review and certify all vouchers for payment and ensure compliance with the terms of the authorized contract, grant, purchase order, and travel authorizations, in compliance with applicable USAID and USG regulations, including Automated Directive System (ADS), Foreign affairs Handbook (FAH), Foreign Affairs Manual (FAM), Department of State Standardized Regulation (DSSR), other applicable regulations.
  • Ensure proper application of the Prompt Payment Act by processing vouchers within the applicable timeframe.
  • Ensure that disbursements comply and host country laws and regulations.
  • Proficiently utilize Phoenix, the accounting system of record, to verify that relevant funds are obligated, and relevant charges are allocated and paid from the appropriate funds.
  • Ensure that all authorizations, certifications, and other related documents properly recorded and filed in ASIST.
  • Ensure that the established controls to prevent improper or duplicate payment are in place and effectively working.
  • Prepare and communicate rationales concerning any portions of a claim where payment is suspended or disallowed.
  • Provide guidance to implementing partners and mission personnel on payment regulations, interpret the Agency’s voucher auditing requirements, and/or request clarifying information regarding proposed payments.
  • Develop training, guidance, and best practices for implementing partners accounting and mission staff on payment processes and practices.
  • Manage the Mission’s Declining Balance Card (DBC) credit card system including downloading reports, allowing credit limits, maintaining physical possession of cards, etc.
  • Authorize cash advances and petty cash disbursement through the Department of State Embassy Cashier.
  • Serve as the primary authorized signatory with GOE Ministry of Revenues for filing VAT refunds on behalf of implementing partners.
  • Monitor un-submitted E2 travel vouchers and follow-up with travelers, their supervisors and take other appropriate action, as necessary.
  • Monitor outstanding advances and open bills for collection and take follow-up action as necessary.
  • Review or prepare period reporting to M/CFO from the Payments Section.
  • Guide the payment section in planning, organizing, assigning, and reviewing work.

Quality Assurance of Budget and Accounting function (45%)

  • Assist the Mission Controller in quality control review of the work of the Budget and Accounting section to ensure highest standards of service and compliance with USAID policies and regulations. This would include certifying funds availability on miscellaneous obligation documents, travel authorizations, fund cites for procurement actions; reviewing monthly cash reconciliation with the U.S. Treasury, quarterly accruals and periodic 1311 reviews, operational Expense (OE) budgets and quarterly spend plans and overseeing quarterly data calls and special reporting.
  • Establish quality assurance processes (including program/steps etc.) for detection and prevention of ineffective and/or inefficient performance of critical budget and accounting functions to protect USAID financial resources from waste, fraud, abuse, while ensuring compliance with applicable laws and regulations.
  • Handle review and reporting of potential Funds Control Violations (FCV) and advise on steps for preventing potential FCVs.
  • Analyze and evaluate new and existing systems, policies and regulations and standard contract conditions to determine their impact on OFM processes and make recommendations to enhance processes and lead the implementation of such changes.
  • Develop innovative solutions to increase efficiency and meet changing work demands and regulations.
  • Engage in high level policy and systems improvement projects initiated at the mission or regional level.
  • Develop capacity/educate mission staff so that they can more effectively comply with USG and USAID regulations.

OFM Human Resources Coordination (10%)

  • Overseas OFM HR activities including recruitment, position and performance management.
  1. Supervisory Relationship

Works under the general supervision of the Mission Controller or as delegated to the Deputy Controller, but the FMA carries out assignments independently, referring only complex issues as needed to the supervisor. The incumbent independently plans, organizes, and carries out their duties.

  1. Supervisory Controls:

Assists the Mission Controller and Deputy Controller in managing the OFM team of approximately 20 locally hired personnel in Ethiopia. Serve as the Acting Controller or performs the functions of the Deputy Controller, as needed.

  1. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

II.  MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Applications will be initially screened by the Mission Human Resources Office to determine whether they have met the minimum qualifications listed below. All candidates who meet the minimum qualifications requirements will be referred to the Technical Evaluation Committee (TEC) for further consideration and screening.

EDUCATION: BSc. in Accounting, Finance, Business Administration, or related field.

WORK EXPERIENCE:  At least 8 years of progressively responsible experience in accounting, auditing, or a financial management field, including at least 4 years of supervisory experience.

 

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with candidates in accordance with FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of candidates with whom negotiations will be conducted pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of candidates in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

 EVALUATION FACTORS

EDUCATION (15 points):  Points will be given for (1) education above the minimum level and/or (2) specialized education pertinent to the position. and/or (3) specialized training pertinent to the position.

WORK EXPERIENCE (35 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.

KNOWLEDGE (25 points): Demonstrated knowledge of the financial management regulations and procedures associated with financial management.  Demonstrated knowledge of project planning and implementation procedures and operations. Demonstrated capacity of developing financial, administrative, and internal control systems that adequately safeguard resources and ensure statutory and regulatory compliance.  Demonstrated capacity of directing and coordinating financial management operations at the implementation level. 

SKILLS AND ABILITIES (25 points): Demonstrated management ability, teamwork and interpersonal skills.  Demonstrated ability to work well in complex institutional settings and to develop networks of relationships that facilitate collaboration among colleagues. Demonstrated ability to perform work within a team environment. Demonstrated ability to maintain effective working relations with employees, host country officials, local banks, credit institutions, and local business organizations.  Demonstrated interpersonal and training skills. Demonstrated analytical skill and sound judgment.  Demonstrated ability to compile and present a great deal of detailed information in a concise and fully professional manner.  Demonstrated capacity of advising and assisting in the supervision of a broad range of financial management personnel and coordinating the various elements of a complex financial operation.

INTERVIEW PERFORMANCE (40 points)

 WRITTEN TEST (50 points)

REFERENCE CHECK (10 points)

 BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.

Candidates should address these factors in the offer package, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The highest-ranking applicants may be selected for a written test and applicants scoring at least 70% on the written test will be called for an interview. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion. Reference checks will be conducted only for the highest-ranking candidates and will be handled separate from the technical evaluation.  Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the candidate’s cover letter, and USAID will not contact those references without contacting the candidate.

Final TEC recommendations for the candidates will be based on the initial evaluation of the applications, interview performance, written test, and reference checks. USAID/Ethiopia will not pay for any expenses associated with interviews.

IV.  SUBMITTING AN OFFER

For your application to be considered, the following documents must be submitted:

  1. Offeror Information for Personal Services Contracts with Individuals, available at AID- 309-2 Form
  2. Letter of Application
  3. Current curriculum vitae (CV).

Further Guidance:

To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.

Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say –:72066322R00019 Financial Management Advisor. Be sure to include your name and the solicitation number at the top of each page.

Please do not submit more than one application; and

The application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time, or EAT). Late and incomplete applications will not be considered.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the CO informs the successful candidate about being selected for a contract award, the CO will provide the successful candidate instructions about how to complete and submit the following forms.

  1. Medical History and Examination Form (Department of State Forms)
  2. Fingerprint Card (FD-258), and either
  3. Questionnaire for Sensitive Positions for National Security (SF-86),or
  4. Questionnaire for Non-Sensitive Positions (SF-85), whichever is applicable.

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

  1. BENEFITS:

(a)     Employer’s FICA Contribution
(b)     Contribution toward Health & Life Insurance
(c)      Pay Comparability Adjustment
(d)      Annual Increase (depending on satisfactory performance evaluation)
(e)      Eligibility for Worker’s Compensation
(f)       Annual and Sick Leave

VII.  TAXES

USPSCs are required to pay federal income taxes, FICA, Medicare and applicable state income taxes.

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC a wards are available at these sources:

  1. USAID Acquisition Regulation(AIDAR),Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contractclause“GeneralProvisions,”availableathttps://usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.
  1. Contract Cover Page form AID309-1availableathttps://usaid.gov/forms.

 

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
1001 Option Period 1Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

-Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
2001 Option Period 2Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

-Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
3001 Option Period 3Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

-Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

 

  1. Acquisition and Assistance Policy Directives/Contract Information Bulletins(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.
  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5CFR2635. See https://oge.gov/web/oge.nsf/OGE%20Regulations.
  1. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

 

  1. The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

EQUAL OPPORTUNITY EMPLOYER

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The U.S. Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.