Thank you for your interest in employment with the embassy. We no longer accept paper applications for advertised jobs. To view a current list of all available positions and to apply online, please visit the Electronic Recruitment Application (ERA)

USAID and Peace Corps continues to use the manual application process. Visit the links below to view a current list of USAID and Peace Corps available positions. Application form can be downloaded here DS-174.

USAID and Peace Corps Job Opportunities

SOLICITATION NUMBER: 72066320R10010

 

ISSUANCE DATE:  03/06/2020

 

CLOSING DATE/TIME: 03/20/2020

 

SUBJECT:    Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC – Local Compensation Plan) – Program Management Specialist (Finance and Operations Specialist)

 

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation.

Offers must be in accordance with Attachment 1 of this solicitation.  Incomplete or unsigned offers will not be considered.  Offerors should retain copies of all offer materials for their records.

This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers.

Any questions must be directed in writing to the Point of Contact specified in the Attached 1.

Sincerely,

Tracy Burns

A/Supervisory Executive Office

 

 

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO.: 72066320R10010

 

  1. ISSUANCE DATE: 03/06/2020

 

  1. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 03/20/2020 before and/or on 5:00PM Ethiopian local time (close of business).

 

  1. POINT OF CONTACT: Annmarie McGillicuddy, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

 

  1. POSITION TITLE: USAID Program Management Specialist (Finance and Operations Specialist)

 

  1. MARKET VALUE: FSN – 10, $18,740.00 to $33,728.00

In accordance with AIDAR Appendix J and the Local Compensation Plan of

USAID/Ethiopia.  Final compensation will be negotiated within the listed market value.

 

  1. PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be a continuing nature that will be executed by USAID through series of sequential contracts, subject to the availability of funds.Estimated to start on 07/20/2020.

 

The base period will be five years. Estimated to start on 07/20/2020.

 

Base Period: 07/20/2020 – 07/19/2025

 

  1. PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa with possible travel as stated in the Statement of Duties.

 

  1. ELIGIBLE OFFERORS: All CCN interested applicants. Cooperating Country National Personal Service Contractor (CCNPSC). Cooperating country national means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

 

  1. SECURITY LEVEL REQUIRED: Regional Security Office certification.

 

  1. STATEMENT OF DUTIES:

 

  1. General Statement of Purpose of the Contract

 

The USAID/Ethiopia Office of Assets and Livelihoods in Transition (ALT) manages a robust food security portfolio that includes humanitarian food assistance, emergency nutrition, and safety net support.  The Program Management Specialist (Finance and Operations Specialist) is responsible for all financial, budgetary, and procurement management aspects of a $1.5 billion portfolio.  S/he will lead budget planning processes, prepare program, operational, and administrative budgets, analyze trends in resource utilization and advise ALT management regarding the overall financial status of the office portfolio.  The incumbent is directly responsible for managing ALT’s annual operational plan budget for all implementing mechanisms, program design and learning activities, along with administration and oversight actions in line with earmarks, initiatives, and directives.

As a member of the ALT Office Program and Resource Management Team, and alter ego to the Team Leader, the Finance and Operations Specialist improves organizational effectiveness by ensuring excellence in ALT financial and operational functions, and contributes to the development and implementation of ALT strategies, policies and practices. The incumbent is responsible for developing, maintaining, and updating ALT’s procurement plan in close collaboration with the mission’s Office of Acquisitions and Assistance (OAA). S/he will also lead elements of ALT’s essential planning/program functions, including: quarterly financial reviews (QFR), accrual reports, Operational Plans (OP), Mission Resource Requests (MRR), Performance Plan and Reports (PPR), and annual portfolio reviews.

The incumbent will provide technical support and guidance on budget and financial management for ALT staff and implementing partners specifically on reporting requirements and procedures. She/he will lead the review of regular financial reporting from partners and also serve as the office’s lead on reviewing financial and budget portions of applications to office solicitations. The incumbent may serve as an Activity Manager, AOR/COR or alternate for one or more awards worth up to $20 million and, in this capacity, would be responsible for the day-to-day management and administration of these programs.

 

  1. Statement of Duties to be Performed

 

Budget and Financial Management (40%)

The incumbent is responsible for the overall management of the program, operational and administrative budget for ALT office. Duties include:

  • Prepare annual and multi-year office budgets. Analyse existing financial data, including pipelines, disbursements, accruals and forecasted expenditures to inform the budget formulation process.  Monitor, track and plan for the use of Program Design and Learning (PDL) and Administration and Oversight (A&O) funding.
  • Monitor the obligation status of ALT office funding and ensure the office is in line with relevant Agency requirements, (adequate documentation, forward funding compliance, adherence to earmarks, initiatives, directives, and budget guidelines). Update uncommitted balances regularly and provide technical and programmatic recommendations to ALT Office management on the use of un-sub-committed balances for new or ongoing activities.
  • Ensure the appropriate and use of ALT budget according to the plan by providing the appropriate fiscal data to be used for new and existing projects. Advise on pertinent regulations that apply to the use of USAID funds by source, type and duration.
  • Prepare ALT’s obligation plan and facilitate the obligation of funds via Development Objective Agreement (DOAG) and Field Support Mechanisms.
  • Track and regularly report on the financial management of ALT’s activities, which includes ensuring that obligations, expenditures, and budget pipelines conform to action plans and USAID regulations. Ensure appropriate and timely incremental funding of activities and review of annual budget requirements.
  • Lead the preparation, execution and follow-up of office-level quarterly financial reviews. Coordinate and compile review information, explain and defend budget performance data, and guide Activity Managers in prudent financial management of their activities.  Ensure timely and accurate follow-up on decisions made during the reviews.
  • Work with Activity Managers to ensure ALT Office compliance of quarterly accrual estimate processes as per Agency and mission guidance.
  • Manage, in conjunction with four other technical offices and interagency partners, the budgets of cross-sectoral U.S. Government (USG) funding streams and initiatives, particularly the Global Food Security Act (formerly know as Feed the Future).
  • Prepare annual budget summaries of all financial resources managed by the ALT Office (development assistance, Food for Peace, etc).

 Activity Management (20%)

 The incumbent may serve as an Activity Manager or alternate Activity Manager for ALT Office activities.  S/he is also the ALT Office technical expert and resource person in USAID rules, regulations, and norms for activity-based financial management.  Duties include:

  • Support financial review of Food for Peace Pipeline and Resource Estimate Proposal (PREP) documents. Guide Activity Managers through eligible uses of Internal Transportation, Storage and Handling (ITSH), 202(e), and inland freight funding under Title II of the Food for Peace Act.
  • Lead development of Independent Government Cost Estimates (IGCEs) during the activity design process. Serve as the office’s lead on reviewing financial and budget portions of applications to office solicitations.
  • Provide technical support and guidance on budget and financial management for internal ALT staff and implementing partners specifically on reporting requirements and procedures. Support AORs, CORs, and Activity Managers in activity-based budget reviews.
  • For activities directly managed or supported by the incumbent, support implementing partners to establish and maintain systems to measure effectiveness of USG assistance in accordance with Mission reporting guidelines. Review annual work plans and annual resource requirements, and work closely with the USAID/Washington team and implementing partners to support the provision of technical direction as needed.
  • Conduct regular site visits to monitor program implementation and meet with beneficiaries. Based on the information collected during field visits, communicate findings and recommendations to ALT and implementing partners as appropriate.
  • Ensure that partners are in compliance with all pertinent USAID regulations and procedures. Apply a specific and in-depth knowledge of applicable USG laws, legislative directives and regulations; regarding to the allowable use of funds.
  • Prepare technical and program documentation, such as drafting briefing papers, cables and memos for information and action.

 Procurement Planning and Program Functions 25%

 The incumbent will support the ALT Office in a broad array of procurement planning and programmatic functions.  Duties include:

  • Regularly develop, track and update the ALT Office procurement plan and ensure ALT team members get proper advice for timely implementation of procurement related activities. Provide technical advice to ALT Office management and teams on how the pipeline status should inform procurement planning.
  • Prepare, where appropriate, necessary paperwork to carry out the procurement plan (GLAAS, ILs, etc.) and lead regular and ad-hoc meetings with the Office of Acquisition and Assistance (OAA) to discuss outstanding procurement related issues.
  • Lead elements of ALT’s essential planning/program functions, including: Operational Plans (OP), Mission Resource Requests (MRR), Performance Plan and Reports (PPR), and annual portfolio reviews.
  • Serve as a key liaison with the mission’s Program Office (PRO) responding, on behalf of ALT, to regular and ad hoc reporting and programmatic requests. Participate in and often lead on processes managed by PRO that require ALT input.

 Reporting, Monitoring and Evaluation 15%

 The incumbent will be involved in the preparation of periodic reports (quarterly, semi-annual and annual) for Productive Safety Net Program (PSNP) and livelihoods programs that require mission- and agency-level data and information from the ALT portfolio. Additionally, she/he will be active in the periodic review of implementing partner’s reporting and information sharing with ALT.  Duties include:

  • Draft annual contribution summaries that align USAID investments to the PSNP Annual Plan and budget.
  • Guide ALT Office engagement related to any audit-related activities or inquiries from the Inspector General.
  • Support the development and execution of office- and mission-level portfolio reviews, including preparation of issues papers following such reviews. Support annual reporting processes for ALT, summarizing and reporting on relevant concepts and issues to team leader and office management. Coordinate the follow-up on critical issues and actions.
  • Assist in development and implementation of monitoring, evaluation and learning plans at the office level. This also includes review and submission of data related to relevant mission and agency reporting structures, particularly focused on Feed the Future and Food for Peace. Ensure submission of annual reports based on the requirements of SARS and portfolio review preparation, develop methodology for measuring the progress of performance indicators related to DO and overall strategy agreements.
  • Assist in the development of design schedule, assisting in designing new development activities, and ensuring that program design documents include all the required sections and analyses conforming with USAID policies and ADS requirements.
  • Track and manage all activities through the project design, budgeting, and reporting phases for the ALT Office. Monitor activity implementation actions, including compliance in meeting commitments and obligations specified in strategic objective agreements and implementation letters, conformity of operations with U.S. regulations and policy guidelines specified by USAID.
  • Develop and manage ALT’s activity database that tracks activity level information and ensures that activity and office fact sheets are up to date at all times.
  1. Supervisory Relationship

 

  • The Program Management Specialist (Finance and Operations Specialist) is expected to work independently, seeking guidance from the direct supervisor and the Chief of the Assets and Livelihoods in Transition (ALT) Office. Incumbent is responsible for establishing his/her own work priorities. The incumbent reports directly to Program and Resources Management team leader in the ALT office while s/he is not assigned any supervisory role.
  1. Supervisory Controls
  • No Supervisory role assigned.
  1. PHYSICAL DEMANDS

 The work requested does not involve undue physical demands.

 

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

  1. EDUCATION: Bachelor’s Degree in accounting, Finance or Business Management or related field in Social Sciences is required.   A thorough understanding in development planning and cooperation and budgeting is also required.

 

  1. PRIOR EXPERIENCE: Five to seven years of progressive professional-level experience working in activity management, budget planning and process management, financial management, audit and compliance, or other related field.  While the candidate must have direct experience in budgeting or financial management, hands-on experience in program management or operations management can count towards this requirement. Preference will be given to candidates with at least three years’ experience with NGOs and/or donor agencies providing advisory level support in the application of financial policies, operations, and procedures.  Project cycle management is essential.

 

  1. LANGUAGE: Fluent in English (Level IV) written and oral and at least one Ethiopian language is required.

 

  • EVALUATION AND SELECTION FACTORS

 The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers.  The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Therefore, the TEC may conduct interviews with all offerors in the competitive range and provide the final rating and ranking of the offerors based on the interview and the written test which will be administered to assess technical knowledge and writing skills. The CO will consider findings from the reference checks as part of the responsibility determination.


EDUCATION (25 points):  
Bachelor’s Degree in accounting, Finance or Business Management or related field in Social Sciences is required.   A thorough understanding in development planning and cooperation and budgeting is also required. Additional evaluation points will be given to offerors who exceed the minimum requirement.

 EXPERIENCE (30 points): Five to seven years of progressive professional-level experience working in activity management, budget planning and process management, financial management, audit and compliance, or other related field.  While the candidate must have direct experience in budgeting or financial management, hands-on experience in program management or operations management can count towards this requirement. Preference will be given to candidates with at least three years’ experience with NGOs and/or donor agencies providing advisory level support in the application of financial policies, operations, and procedures.  Project cycle management is essential.           

 KNOWLEDGE, SKILLS, AND ABLITIES (45 points):  The incumbent should have demonstrated familiarity with professional accounting or auditing principles, practices and terminology as well as the principles and accepted practices of governmental or business financial accounting, budgeting and reporting.  Preference will be given to candidates with familiarity and knowledge of technical sectors under the ALT Office portfolio, such as social protection, disaster risk reduction, food security and early warning, and livelihood intervention programs.  S/he must understand host-government development perspectives, objectives and priorities, particularly in the program portfolio is required.  Solid computer skill in basic office software applications is also essential. The incumbent should be able to work independently, as well as a team member, in carrying out the duties described above. The incumbent must have a good knowledge of programming policies, regulations and procedures.

This position requires strong operational, analytical, and managerial skills, as well as strong interpersonal skills. The successful applicant should also be able to work effectively with superiors, subordinates, colleagues and partners – both inside and outside the Mission. She/he must have good writing and oral communication skills and be able to provide sound professional advice to senior Mission staff, as necessary. She/he must have superb skills in Microsoft Excel and other database software, including Google Sheets.

  1. SUBMITTING AN OFFER

 

  1. Eligible Offerors are required to complete and submit the offer form and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.

 

  1. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

 

  1. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

 

  1. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066320R10010, USAID Program Management Specialist (Finance and Operations Specialist). This solicitation can also be access by https://www.usaid.gov/ethiopia/vacancy-announcement/fsn-finance-operations-specialist-march-2020 Be sure to include your name and the solicitation number at the top of each page.

 

  1. Please submit the application only once; and

 

  1. Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of Business).

 

  1. LIST OF REQUIRED FORMS PRIOR TO AWARD

 

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

 

  1. Medical History and Examination Form (Department of State Forms)
  2. Questionnaire for Non-Sensitive Positions (SF-85)
  3. Fingerprint Card (FD-258)

 

  1. BENEFITS AND ALLOWANCES

 

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

 

  1. BENEFITS:

Group life insurance, medical coverage, annual leave and sick leave.

 

  1. ALLOWANCES (as applicable):

Meal allowance and miscellaneous benefit allowance.

 

  • TAXES

 

Per the Mission’s policy.

 

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

 

USAID regulations and policies governing CCN awards are available at these sources:

 

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

 

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

 

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

 

  1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

 

  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

SOLICITATION NUMBER: 72066320R10009   

ISSUANCE DATE:  03/06/2020

CLOSING DATE/TIME:    03/20/2020

SUBJECT:      Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC – Local Compensation Plan) –Procurement Supervisor

Dear Prospective Offerors:

The United States Government, represented by the U.S. Agency for International Development (USAID), is seeking offers from qualified persons to provide personal services under contract as described in this solicitation. Offers must be in accordance with Attachment 1 of this solicitation.  Incomplete or unsigned offers will not be considered.  Offerors should retain copies of all offer materials for their records. This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the offers. Any questions must be directed in writing to the Point of Contact specified in the Attached 1.

Sincerely,

 Tracy Burns

A/Supervisory Executive Officer

 

 

  1. GENERAL INFORMATION

 

  1. SOLICITATION NO.: 72066320R10009

 

  1. ISSUANCE DATE: 03/06/2020

 

  1. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 03/20/2020 before and/or on 5:00PM Ethiopian local time (close of business).

 

  1. POINT OF CONTACT: Annmarie McGillicuddy, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

 

  1. POSITION TITLE: Procurement Supervisor

 

  1. MARKET VALUE: FSN -10, $18,740 to $33,728.

In accordance with AIDAR Appendix J and the Local Compensation Plan of

USAID/Ethiopia.  Final compensation will be negotiated within the listed market value.

 

  1. PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be a continuing nature that will be executed by USAID through series of sequential contracts, subject to the availability of funds. Estimated to start on 07/20/2020.

 

“The base period will be five years. Estimated to start on 07/20/2020.

 

Base Period: 07/20/2020-07/19/2025

 

  1. PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa

with possible travel as stated in the Statement of Duties.

 

  1. ELIGIBLE OFFERORS: All CCN interested applicants. Cooperating Country National Personal Service Contractor (CCNPSC). Cooperating country national means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

 

  1. SECURITY LEVEL REQUIRED: Regional Security Office certification.

 

  1. STATEMENT OF DUTIES:

 

  1. General Statement of Purpose of the Contract

Under the direct supervision of the Executive Officer, the Procurement Supervisor is responsible for providing simplified acquisition procurement (SAP) support to the USAID/Ethiopia and USAID/Djibouti Missions. The incumbent is responsible for supervising the yearly procurement planning, ensuring smooth procurement processes of services & goods for Operating Expense (OE) and program funds. The incumbent takes the lead in arranging and organizing USAID funded events.

Within the Executive office of USAID/Ethiopia and associated offices of USAID/African Union, USAID/Djibouti, and the State Department, the Procurement Supervisor is responsible for providing procurement operations and support. The Procurement Supervisor oversees the overall operation of the procurement section. The incumbent is responsible for end-to-end support of all procurement requests. The incumbent serves as the Mission subject matter expert (SME) in all administrative SAP procurements. The incumbent supervises one Procurement Agent and ensures timely performance management reviews and professional development planning for staff under his/her supervision.

The incumbent for this positions supervises and/or performs work involved in the procurement of a variety of commodities and services, including but not limited to office furniture, catering and venue rentals, equipment and supplies, household furniture and equipment, publications, automotive vehicles, petroleum products, building and equipment maintenance, repair and cleaning services, leased residential quarters, technical items such as automotive and office equipment spare parts, electronic and other specialized equipment and machinery, specialized tools.

  1. Statement of Duties to be Performed

  EXO Procurement Execution, Documentation and Evaluation (30%)

  • Obtains pricing information (including shipping cost estimates) and specifications (where detailed specifications have not been provided in advance).
  • Consults with the appropriate technical/requesting office when necessary and selects the source for the items to be ordered.
  • Serves as a buyer in Global Acquisition and Assistant System (GLAAS) and enters procurement actions in Ariba, as required.
  • Makes recommendations to the Contracting Officer in terms of cost reasonableness of goods and services.
  • Documents all procurement actions with a negotiation memorandum that includes the required clauses, cost realism analysis, and additional regulations as required.
  • Ensures procurement files are completely and appropriately documented and up to date. Perform 1311 reviews to accrue or de-obligate funds ensuring the services and/or goods are received and procurement files are closed out accordingly with technical and finance offices in a timely manner.
  • Reviews vendor invoices and claims against purchasing and receiving documents and/or against purchasing and deliverables. Provides appropriate confirmations for processing timely payments based on the terms of the contract.
  • Leads regular procurement file reviews and provides feedback to the Supervisory and Deputy Executive Officers.

 

EXO Procurement Planning and Policy (30%)

 Leads the USAID’s Mission in the development, assessment, approval, and implementation of the annual procurement planning processes and ensures timely completion of procurement activities and fund obligations.

Ensures the appropriate internal controls are in place, in alignment with Agency procurement regulations, and that the appropriate authorizations and funding authorizations are in place prior to any procurement actions.

  • Ensures that, to the maximum extent possible, consolidated procurement activities are not redundantly processed and/or that, where most appropriate, procurement actions are processed through the consolidated procurement services.
  • Demonstrates strong leadership and oversight while implementing the annual Executive Office procurement cycle, from request to closeout, otherwise known as “end-to-end” procurement, responsible for working with technical and support offices on the requirements of operational-based procurement.
  • Reviews procurement requests and prioritizes procurement activities, ensuring the maximum resources available for procurement, as appropriate, both locally and internationally.
  • Proactively advises USAID Mission teams on how to request procurement actions from EXO and updates senior management on the status of USAID’s EXO procurement processes.
  • Takes initiative to update the Executive Office on a weekly basis of all outstanding and upcoming procurements.
  • Leads in the coordination with the International Cooperative Administrative Support Services (ICASS) service provider to inform them of any procurement that would impact their procurement cycle and improve customer service for USAID employees.
  • Develops, maintains, and enforces Mission policies related to simplified acquisition procurement and petty cash. Such policies would outline when EXO procurement would be handled by the Procurement Specialist or when it would be submitted to ICASS for implementation. Additionally, such policies would ensure internal consistency and practice of standard operating procedures for SAP procurement.
  • Takes responsibility to ensure regular communication and/or presentation of updates to USAID/Ethiopia and Djibouti staff on policies that related to the procurement of simplified acquisition procurement.
  • Educates Mission teams on EXO procurement policies, timelines, forms, policies and best practices. Serves as a subject matter expert in EXO procurement.

Procurement Quality Control and Process Improvement (20%)

  • Develops and demonstrates proficiency and knowledge in Simplified Acquisition Plan procurement and understands Agency procurement policies in order to improve procurement processes, procedures, databases, and activities, and to improve the timeliness and overall performance in all aspects of the EXO procurement activities.
  • Ensures attention to detail in maintaining customer databases, information, intranet, etc. and ensures adequate documentation and communications are maintained for tracking purposes.
  • Takes initiative to regularly track, assess, and conduct regular audits of data and activities in order to ensure that process areas and standards are followed, maximized in efficiency, and that responses meet or exceed customer service standards.
  • Problem solves and responds to client issues and concerns as they arise and makes recommendations to improve, expand, or clarify procedures, processes, and database needs, collaborating across offices, as needed.

Supervision (20%)

  • Develops the annual work development plan for one Procurement Agent and evaluates employee performance, both during the quarterly reviews and the end of cycle review.
  • Establishes work procedures and processes that support the Agency and Mission standards, procedures and strategic directives.
  • Actively participates in the monitoring of work performance of the Procurement Agent to ensure the employee has the appropriate training and other resources to perform his/her job and to both respond to and resolve employee relations issues.
  • Mentors and provides appropriate coaching of the Procurement Agent.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

 

  1. Supervisory Relationship

Works under the general supervision of the Executive Officer.

  1. Supervisory Controls

The incumbent supervises one Procurement Agent.

 

  1. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

 

  1. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

 

  1. EDUCATION: Bachelor’s degree in procurement, supply, management or business or a related field is required

 

  1. PRIOR EXPERIENCE: At least five years of prior experience related to procurement and/or price negotiating management is required.

 

  1. LANGUAGE: Level IV (fluent) knowledge in English and Amharic is required.

 

  • EVALUATION AND SELECTION FACTORS

 The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1.  The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c).  In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

Therefore, the TEC will conduct interviews with all offerors in the competitive range and provide the final rating and ranking of the offerors based on the interview. The CO will consider findings from the reference checks as part of the responsibility determination.


EDUCATION (20 points): Bachelor’s degree in procurement, supply, management or business or a related field is required. Additional evaluation points will be given to offerors who exceed the minimum requirement.

 EXPERIENCE (40 points): At least five years of prior experience related to procurement and/or price negotiating management is required. Experience on supervising the yearly procurement planning, ensuring smooth procurement processes of services & goods for various sources of funds. The Procurement Supervisor ensures the overall operation of the procurement section. Working for end-to-end support of all procurement requests is required. The incumbent for this positions performs work involved in the procurement of a variety of commodities and services, including but not limited to office furniture, catering and venue rentals, equipment and supplies, household furniture and equipment, publications, automotive vehicles, petroleum products, building and equipment maintenance, repair and cleaning services, leased residential quarters, technical items such as automotive and office equipment spare parts, electronic and other specialized equipment and machinery, specialized tools is required.

 KNOWLEDGE, SKILLS and ABLITIES (40 points): The Procurement Supervisor must be thoroughly conversant with purchase requirements and procedures. Must have knowledge of the market prices for a variety of goods and services. S/he must have knowledge of and/or experience with Contracts’ Office administration, procedures. The incumbent must have in depth knowledge in the development, assessment, approval, and implementation of the annual procurement planning processes and ensures timely completion of procurement activities and fund obligations. The position requires in depth knowledge to establishes work procedures and processes that support the Agency and Mission standards, procedures and strategic directives.

 

The incumbent must be reasonably fluent in the use of Microsoft Office products. Must be able to maintain a database of upcoming, current, and closed procurement. The incumbent must possess demonstrably strong communications skills, the ability to negotiate effectively and simultaneously manage a wide variety of disparate tasks. The position requires attention to detail and demonstrated interpersonal, teamwork, customer service and administrative skills are essential. The incumbent should be a self-starter willing to learn and apply new skills in order to improve professional and technical performance.

  1. SUBMITTING AN OFFER

 

  1. Eligible Offerors are required to complete and submit the offer form and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
  2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

 

  1. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

 

  1. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066320R10009 , Procurement Supervisor. Be sure to include your name and the solicitation number at the top of each page.

 

  1. Please submit the application only once; and

 

  1. Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of Business).

 

  1. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the Contracting Officer informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

 

  1. Medical History and Examination Form (Department of State Forms)
  2. Questionnaire for Non-Sensitive Positions (SF-85)
  3. Fingerprint Card (FD-258)

 

  1. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

  1. BENEFITS:

Group life insurance, medical coverage, annual leave and sick leave.

  1. ALLOWANCES (as applicable):

Meal allowance and miscellaneous benefit allowance.

  • TAXES

Per the Mission’s policy.

  • USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN awards are available at these sources:

  1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

 

  1. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

 

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

 

  1. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

 

  1. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635.  See https://www.oge.gov/web/oge.nsf/OGE%20Regulations

 

 

EQUAL OPPORTUNITY EMPLOYER

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The U.S. Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.