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USAID and Peace Corps continues to use the manual application process. Visit the links below to view a current list of USAID and Peace Corps available positions. Application form can be downloaded here DS-174.
USAID and Peace Corps Job Opportunities
Solicitation for a Cooperating Country National Personal Service Contractor Project Management Specialist (Humanitarian Strategic Advisor) (Closes October 24, 2022)
- GENERAL INFORMATION
- SOLICITATION NO.: 72066322R10016
- ISSUANCE DATE: 10/09/2022
- CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 10/24/2022, no later than 5:00 m (EAT) (close of business).
- POINT OF CONTACTS: James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at email@example.com.
- POSITION TITLE: Project Management Specialist (Humanitarian Strategic Advisor)
- MARKET VALUE: $24,124 – $43,420 yearly e., equivalent to FSN – 11. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value. Salary will be paid in local currency at the exchange rate in effect when the payroll is processed.
- PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be of a continuing nature through a series of sequential contracts, subject to continued need, satisfactory performance, and the availability of funds.
The expected period of performance will be from 02/24//2023 to 02/23/2028
- PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa, with possible travel as stated in the Statement of Duties.
- ELIGIBLE OFFERORS: Cooperating Country Nationals (CCNs). “Cooperating country national” means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.
- SECURITY LEVEL REQUIRED: Facilities access.
- STATEMENT OF DUTIES
- General Statement of Purpose of the Contract
The Bureau for Humanitarian Assistance (BHA) is the office within USAID that is responsible for providing emergency non-food humanitarian assistance in response to international crises and disasters. BHA is responsible for coordinating the USG’s humanitarian response in Ethiopia, establishing programs to meet clearly defined humanitarian needs, and for overseeing BHA’s current and future humanitarian assistance programming. BHA requires the services of a Program Management Specialist to contribute to the formulation of program strategy and provide technical, operational, and management support in order to carry out its lead role in facilitating and coordinating United States Government (USG) humanitarian assistance in Ethiopia. The BHA Program Management Specialist will actively participate in those aspects of BHA’s activities in Ethiopia that call for the engagement of BHA with the USAID Mission in Ethiopia.
Under the guidance of the BHA Senior Humanitarian Advisor or designee, s/he will provide day-to-day liaison and engagement with the rest of the Mission as appropriate. S/he will participate in Mission level PAD deliberations that require BHA’s participation. S/he will also represent BHA in all Strategic Advisory Group for Emergencies (SAGE) meetings and activities.
S/he will also participate in reviewing concept papers and proposals and provide technical recommendations for BHA consideration. S/he will actively participate in Federal level meetings called by the Government of Ethiopia and UN Cluster system as required. S/he will facilitate communication and maintain collaborative working relationships with relevant offices and the front office in the USAID Mission in particular and USG departments in general. This position also requires substantial daily coordination with several BHA staff in and outside Ethiopia, and therefore requires a highly collaborative work style. S/he will also be responsible for helping to draft reports and cables on the humanitarian situation in Ethiopia to BHA and the broader US Government community. S/he will be responsible for helping the USAID Mission achieve the agency’s overall strategic goals. The Program Management Specialist must be prepared to function effectively in challenging and restrictive work environments.
- Statement of Duties to be Performed
The Program Management Specialist will be based in Addis Ababa. The incumbent will report to and be supervised by the SHA or his/her designee. This individual will be called upon to work with U.S. Embassy staff, BHA regional and Washington, D.C. staff, officials from other IOs, bilateral donors, government ministries, and NGOs.
The Program Management Specialist will consult with the Senior Humanitarian Advisor (SHA), or designee, on a regular basis to develop a clear and coherent strategy for the liaison, engagement and relationship building undertakings. The incumbent’s primary responsibilities include: Program Coordination and Reporting, Liaison on CDCS related tasks and BHA Program Management in Ethiopia
Liaison, Program Coordination and Reporting (50 %)
The Program Management Specialist will coordinate and liaise with representatives of other donor governments, host government officials, IOs, NGOs, U.S. Embassies, USAID Missions, and U.S. Government (USG) agencies on humanitarian issues in order to identify critical humanitarian concerns to advance BHA’s strategic priorities, and help strengthen and coordinate USG and international humanitarian activities. S/He will serve as a go to for Mission CDCS related projects. Specifically, and always in close coordination with the SHA, or designee, the Program Management Specialist and strategic Advisor will:
- Lead/Co-lead the Strategic Advisory group for Emergency (SAGE) meetings, Mission management meetings, front Office, and coordination meetings with other technical offices.
- Monitor and track early warning, security reports, seasonal sectoral needs assessment results, and emergency situations.
- Work closely with Country Development Cooperation Strategy (CDCS) project leads to identify and prioritize which emergencies are best fit for USAID to respond to and prioritize Mission resources to ensure an effective response.
- Participate in and promote inter-cluster strategic engagement (Health, Education WASH, agriculture, food security, nutrition, protection, conflict, etc.).
- Regularly liaise with relevant government ministries at Federal level to stay abreast of developing issues and concerns while ensuring government awareness and understanding of overall BHA supported activities.
- Regularly liaise with other USAID/USG elements to ensure mutual programming awareness while actively seeking out new opportunities for resource sharing and collaboration.
- Participate in USG Interagency Working Groups in order to remain up to date on emerging issues and initiatives as well as contribute to overall coordination and collaboration within the assistance community and between BHA partners.
- Serve as a critical member of any USG disaster assessment team, Disaster Assistance Response Team (DART), D.C.-based Response Management Team (RMT), or backfill for other staff as needed in response to crisis situations.
- When and where needed, prepare presentations for use within the Mission and for other stakeholders on specific emergency situations and/or on BHA mandates, responsibilities and programs.
- Prepare agendas and briefings for official USG visitors interested in humanitarian issues.
- Provide regular reporting, through official cables and other means, on field visit findings, meetings related directly or indirectly to BHA programs, overviews of humanitarian patterns and trends, and other issues that impact humanitarian relief efforts in the area of responsibility.
- Work closely with Mission Program Office, Project leads, and technical offices to capture opportunities and BHA contributions to Mission objectives.
Activity Management (30 %)
Specifically, and always in close coordination with the SHA, or designee the Program Management Specialist will:
- Work closely with the Program Officer on award review and approval processes.
- Assist in the development of the BHA/Ethiopia annual strategic implementation plan and budgets for emergency response and disaster-risk reduction activities in Ethiopia.
- Review concept papers and proposals submitted to BHA/Ethiopia and provide recommendations for consideration on funding determination.
- Work with NGOs, IOs, and U.N. agencies that are developing proposals for BHA (including grant amendments and extensions) ensuring they are in compliance with BHA Guidelines for applications.
- Review and provide technical input on deliverables submitted by partners (including performance reports, baseline data, annual work plans) to ensure that partner(s) are in compliance with Award Agreement issued by BHA /Washington.
- Maintain an up-to-date database of all program activity including grants status, sectoral foci and geographic locations.
- Assist with development and regular update of program maps as necessary and requested.
- Assist with the upkeep and maintenance of the office’s hard and electronic files including, most specifically, all grant files, ensuring all necessary and required documentation is kept up to date and filed correctly.
- Provide advice on required information communications technology support as may be required for BHA operations in Ethiopia.
Program Monitoring (20%)
Specifically, and always in close coordination with the SHA, or designee the Program Management Specialist will:
- Travel to program sites and monitor, assess, and evaluate emerging humanitarian conditions; scenes of actual or potential disasters; partners’ project sites; and meetings with NGOs, IOs, community representatives, and local authorities.
The contractor is eligible for travel to the U.S., or to other locations abroad, for training, for temporary duty, or to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.
- Supervisory Relationship
The employee will work under the direct supervision of the BHA Senior Humanitarian Advisor (SHA) or designee. The Program Management Specialist must require little supervision in carrying out routine responsibilities and only general guidance for most tasks. The scope and flexibility of the duties summarized here within will demand a great deal of initiative in identifying and testing innovative approaches and solutions to complex situations and the ability to work independently.
- Supervisory Controls
- PHYSICAL DEMANDS
The work requested does not involve undue physical demands.
II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION
a. Education: Bachelor’s degree in humanitarian assistance, emergency response, business management or related fields
b. Prior Experience: Five years of working experience on humanitarian programs
c. Language: English Level IV is required. The ability to communicate effectively in both written and spoken English is imperative. Knowledge of Amharic is essential, and knowledge of one or more other major Ethiopian languages is highly useful.
III. EVALUATION AND SELECTION FACTORS
The Government may award a contract without discussions with candidates in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of candidates with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of candidates in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.
Rating factors are used to determine the competitive ranking of qualified candidates in comparison to other candidates. Candidates must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
EDUCATION (10 points): Points will be given for (1) education above the minimum level and/or (2) specialized education pertinent to the position. and/or (3) specialized training pertinent to the position.
WORK EXPERIENCE (20 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.
KNOWLEDGE (40 points):
Demonstrated knowledge of humanitarian assistance including emergency response approaches in Ethiopia. Demonstrated technical knowledge of BHA response sectors design, implementation, and evaluation. Demonstrated knowledge of Ethiopian culture, society, and values; and a strong working knowledge of computer applications to carry out management and statistical analysis.
SKILLS AND ABILITIES (30 points):
Demonstrated organizational, analytical, and management skills; good social and professional judgment ; excellent interpersonal skills in cross-cultural and multi-level settings; an ability to interact effectively within the Mission and other humanitarian actors and maintenance of collaborative working relationships within a team structure. Demonstrated capability of producing high quality work, often under time pressure and in complex situations. Demonstrated ability to communicate effectively in writing and verbally in English and Amharic or other major national languages; lead and participate in discussions and meetings effectively. Demonstrated ability to rapidly analyze information, evaluate data, and prepare reports and related documents in English Demonstrated skills on word processing skills are essential as well as spreadsheet development and knowledge of graphics applications such as PowerPoint.
INTERVIEW PERFORMANCE (100 points)
BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.
Candidates should address these factors in the offer package, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.
The highest-ranking applicants may be selected for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion.
Final TEC recommendations for the candidates will be based on the initial evaluation of the applications, interview performance, and written test. USAID/Ethiopia will not pay for any expenses associated with interviews.
Satisfactory Professional Reference Checks – Pass/Fail (no points assigned). Reference checks will be conducted only for the first-ranked candidate. Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the candidate’s cover letter, and USAID will not contact those references without contacting the candidate.
IV. SUBMITTING AN OFFER
Eligible Offerors are required to complete and submit:
- The offer form DS-174 (Application for U.S. Federal employment) which can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
- A resume in English
- Letter of application (cover letter) that describes your experience with the evaluation criteria (Section III: Evaluation and Selection Factors), and
- Contact information for a minimum of three and a maximum of five references, including at least two references with direct knowledge of the offeror’s past performance.
To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.
Application must be submitted ONLY via firstname.lastname@example.org and the email subject must say– solicitation 72066322R10016, Project Management Specialist (Humanitarian Strategic Advisor). Be sure to include your name and the solicitation number at the top of each page.
Please do not submit more than one application; and The application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time, or EAT). Late and incomplete applications will not be considered.
V. LIST OF REQUIRED FORMS PRIOR TO AWARD
The Contracting Candidates will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:
- Medical History and Examination Form (Department of State Forms)
- Questionnaire for Non-Sensitive Positions (SF-85)
- Fingerprint Card (FD-258)
VI. BENEFITS AND ALLOWANCES
As a matter of policy, and as appropriate, a CCNPSC is normally authorized the following benefits and allowances:
Group life insurance, medical coverage, annual leave and sick leave.
- ALLOWANCES (as applicable):
Meal allowance and miscellaneous benefit allowance.
Cooperating Country Nationals are expected to comply with all relevant Ethiopian laws and regulations.
VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs
USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:
- USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf
- Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:
|0001||Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)
– Award Type: Cost
– Product Service Code: [e.g. R497]
– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]
|1||LOT||$ _TBD__||$_TBD at Award after negotiations with Contractor_|
- Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs
- Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.
- PSC Ombudsman
The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.
The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.
EQUAL OPPORTUNITY EMPLOYER
The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The U.S. Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.
The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.