Thank you for your interest in employment with the embassy. We no longer accept paper applications for advertised jobs. To view a current list of all available positions and to apply online, please visit the Electronic Recruitment Application (ERA)

USAID and Peace Corps continues to use the manual application process. Visit the links below to view a current list of USAID and Peace Corps available positions. Application form can be downloaded here DS-174.

USAID and Peace Corps Job Opportunities

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72066321R10003

2. ISSUANCE DATE: April 28, 2021

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: May 12, 2021 before and/or on 5:00PM Ethiopian local time (close of business).

4. POINT OF CONTACT: Annmarie McGillicuddy, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

5. POSITION TITLE: USAID Project Management Specialist (Deputy Infectious Disease Team Lead)

6. MARKET VALUE: 27,642 – 49,770 USD yearly i.e. equivalent to FSN-12. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value.

7. PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be a continuing nature that will be executed by USAID through series of sequential contracts, subject to the availability of funds.

The base period will be from 09/12/2021 – 09/11/2026, estimated to start on 09/12/2021.

8. PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa with possible travel as stated in the Statement of Duties.

9. ELIGIBLE OFFERORS: Cooperating Country National Personal Service Contractor (CCNPSC). Cooperating country national means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

10. SECURITY LEVEL REQUIRED: Regional Security Office certification.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

Reporting directly to the Infectious Diseases (ID) Team Lead, the Deputy provides technical, operational, and management support and is involved in the planning, design, and evaluation of ID Team activities. The incumbent shares leadership with the ID Team Lead in providing day-to-day oversight for the entire ID portfolio, including budgetary, procurement, reporting and programmatic activities. S/he is responsible for helping the team achieve its results and supervises three health professionals.

S/he facilitates communication and maintains collaborative working relationships with mid- to senior level staff at USAID and other USG agencies, government officials of the

Federal Ministry of Health, Regional and City Health Bureaus, Federal HIV/AIDS Prevention and Control Organization (HAPCO), regional HAPCOs, donors and other government entities and non-governmental organisations working in the area of Infectious Diseases. S/he represents USAID on various high-level governing bodies and technical working groups to support coordination and harmonization of infectious disease activities in Ethiopia, as needed.

S/he facilitates communication and maintains collaborative working relationships with mid- to senior level staff at USAID and other USG agencies, government officials of the Federal Ministry of Health, Regional and City Health Bureaus, Federal HIV/AIDS Prevention and Control Organization (HAPCO), regional HAPCOs, donors and other government entities and non-governmental organisations working in the area of Infectious Diseases. S/he represents USAID on various high-level governing bodies and technical working groups to support coordination and harmonization of infectious disease activities in Ethiopia, as needed.

2. Statement of Duties to be Performed

The Deputy Infectious Diseases (ID) Team Lead provides operational leadership in the implementation of USAID Infectious Disease activities in Ethiopia. S/he must have an understanding of the entire Infectious Diseases portfolio and may serve as an Assistance/Contracts Officer Representative or Activity Manager for selected programs. In this capacity, the Deputy will monitor program progress and identify implementation achievements as well as problems in performance and initiate appropriate actions in consultation with the ID Team Lead and other ID Team Members. Specific activities of the Deputy ID Team Lead include the following:

A. ADMINISTRATION OF THE INFECTIOUS DISEASES PORTFOLIO (30%)

· Co-chairs the USAID/Ethiopia Infectious Diseases Management Team and oversees the programmatic and technical management and reporting for all HIV/AIDS, tuberculosis (TB), neglected tropical diseases (NTD) and Global Health Security Agenda (GHSA) activities.

· Represents USAID/Ethiopia in the Interagency PEPFAR Senior Management Team to prepare, execute, and assess the long-term strategy and annual operational plans for the PEPFAR program.

· Co-leads USAID/Ethiopia’s preparation and participation in the quarterly management reviews with senior-level staff in the US Office of the Global AIDS Coordinator (OGAC) and the Ethiopian Government.

· Leads USAID/Ethiopia’s response to requests for information from USAID/Washington, S/GAC, other United States Government agencies, stakeholders, and the general public with regard to program areas covered by the ID Team.

· Ensures strong coordination with Government of Ethiopia (GoE), civil society, and donor and other development partners, i.e., MOH, The Global Fund to Fight AIDS, Malaria, and Tuberculosis, UNAIDS, WHO, and other organizations/bodies related to Infectious Diseases in Ethiopia.

· Supports the ID Team to make necessary programmatic transitions based on epidemiologic evidence and other technical guidance.

· Working with ID Team technical and programmatic staff, ensures that strong working relationships exist with USAID implementing partners to achieve effective communication of strategy, guidance, and processes, and ensure alignment of activities with these.

· Leads the Infectious Diseases (ID) Team in the absence of the ID Team Leader.

B. RESOURCE MANAGEMENT (50%)

· Works in close collaboration with technical staff and the Operations Team Lead and Deputy to manage budget, which includes the preparation of required Operational Plans and Operational Plan Updates and independent government cost estimates for activities. Ensures optimal resource allocation across program/activity areas in line with strategic priorities. Applies the most cost-effective and technically sound ways to use funding related to infectious disease programs.

· Integrate and coordinate infectious disease programs with broader global health and development programs to maximize impact on health system.

· Works closely with the Infectious Diseases (ID) Team Lead and other Health Office Teams to ensure efficient use of USAID resources to ensure promotion of sustainable country programs.

· Works in close collaboration with the Operations Team to ensure efficient, transparent financial management, which includes accurate and timely tracking of commitments, obligations, disbursements, and accruals for program activities and team operations. Maintains a financial management system.

· Leads technical team efforts in efficient, transparent procurement, which includes judicious and timely planning and execution of procurement actions. Maintains a procurement tracking system. Prepares for reviews with the Office of Acquisition and Assistance. Serves as a Program Manager in the USAID Global Acquisition and Assistance System to review requisitions for approval/disapproval.

· Leads efforts in asset management, which includes accurate and timely tracking of implementing partner physical assets for appropriate use and intended disposition. Maintains an asset management system for quarterly end-use checks.

· Assists the ID Team Lead in short, medium, and long-term staffing pattern management.

C. KNOWLEDGE MANAGEMENT MONITORING (20%)

· Assists the Infectious Diseases (ID) Team Lead in implementation of infectious diseases policy, program and strategy for USAID/Ethiopia.

· Co-leads efforts in accurate, timely collection, synthesis, analysis, and presentation of highly complex program performance data based on the planning and reporting requirements (including economic and financial analyses; spatial epidemiologic and other geo-spatial analyses; and monitoring, evaluation, and reporting framework).

· Works closely with Infectious Diseases (ID) Team members to oversee the management of highly complex program performance data in sophisticated information systems.

· Liaises with subject matter experts in the design and management of high-quality evaluations based on the Evaluation Standards of Practice.

· Collaborates with communities of practice (e.g., relevant technical working groups) to align technical strategies with rigorous analysis of highly complex data from multiple data streams and with sophisticated statistical techniques.

· Leads and guides communities of practice (e.g., implementing partner working groups) in the response to strategic direction requests for financial information from the Ethiopian Government and other external stakeholders.

· Leads communities of practice (e.g., relevant technical working groups) in the identification and dissemination of new technology to facilitate data collection, synthesis, and analysis.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

3. Supervisory Relationship

The incumbent works under the direct supervision of the Infectious Diseases Team Leader and in his/her absence, the Health Office Director or Deputy Health Office Director. The incumbent requires little supervision in carrying out routine responsibilities and only general guidance for most tasks. The scope and flexibility of the duties demand initiative to identify and apply innovative solutions to complex problems and abilities to work independently and with teams.

4. Supervisory Controls

The incumbent directly supervises three FSN employees: Senior Prevention Advisor; Senior Care and Treatment Advisor, and Global Health Security Agenda Advisor. In addition, the incumbent may supervise consultants as required.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: A Medical degree plus a master’s degree in Public Health, International Development, Health, Social or Behavioral Sciences, Organizational Development, Epidemiology, Biology, Infectious Disease, Political Science, or Business Administration.

b. Prior Experience: A minimum of seven years of progressively responsible experience in clinical care and management of infectious diseases in Ethiopia is required. Experience in HIV/AIDS, particularly with PEPFAR programs is required. Three of the seven years should include experience in program design and management. At least one year of supervisory experience.

c. Language: Fluent in spoken and written English (IV). The ability to communicate effectively in Level 4 in both spoken and written in Amharic and/or another Ethiopian regional language is required

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

EVALUATION FACTORS:

a. Education (10 points): A Medical degree plus a master’s degree in Public Health, International Development, Health, Social or Behavioral Sciences, Organizational Development, Epidemiology, Biology, Infectious Disease, Political Science, or Business Administration.

b. Experience (30 points): A minimum of seven years of progressively responsible experience in clinical care and management of infectious diseases in Ethiopia is required. Experience in HIV/AIDS, particularly with PEPFAR programs is required. Three of the seven years should include experience in program design and management. At least one year of supervisory experience.

c. Knowledge, Skills, and Abilities (60 points): A highly complex body of knowledge of applicable laws, regulations, policies, and business processes is required to lead the planning, management, and evaluation of HIV and AIDS activities funded by PEPFAR in Ethiopia, including:

o Relevant HIV and AIDS legislation, strategies, and policies of Ethiopia and the United States.

o Approaches to developing highly complex operational and program budgets for activity areas, staffing (including salaries), equipment and supplies, and other line items.

o Sophisticated analytical methods in financial management decision-making, including accruals-based accounting and cost-benefit/cost-effectiveness ratio analyses; and

o Extensive program/project management experience, directly or indirectly, with USG health programs.

o Work with databases and analyze data from highly complex financial and program performance datasets with information.

o Information technology applications (ability to use Microsoft Access and Excel and Google Sheets is essential).

o Prepare analytical reports and presentations with information technology applications (ability to use Microsoft PowerPoint and Word; Google Documents and Slides).

o Think creatively and generate original ideas or solutions to program planning, management, and performance issues for which little or no precedence exists.

o Interrelate highly complex financial and program performance data with the broader spectrum of metrics to understand contributions to and progress of achieving HIV epidemic control.

o Exercise sound independent judgment in projecting future trends affecting the USAID investments in Ethiopia relative to other countries.

o Exercise sound professional acumen and judgment to prioritize and delegate tasks and to provide advice on important, and at times extremely sensitive, matters.

o Produce high-quality work and maintain professional conduct, often under time pressure and in complex situations.

o Demonstrate superior inclusive leadership to lead complex, intense program planning, management, and evaluation efforts across multiple technical groups.

o Foster the integration of diverse experience and perspectives of individuals in the work environment; and

o Treat all employees fairly, ensuring that their talents are fully utilized and that they receive full consideration for career-enhancing assignments.

o Exercise sound professional acumen and judgment to prioritize and delegate tasks and to provide advice on important, and at times extremely sensitive, matters.

o Produce high-quality work and maintain professional conduct, often under time pressure and in complex situations.

o Demonstrate superior inclusive leadership to lead complex, intense program planning, management, and evaluation efforts across multiple technical groups.

o Foster the integration of diverse experience and perspectives of individuals in the work environment; and

o Treat all employees fairly, ensuring that their talents are fully utilized and that they receive full consideration for career-enhancing assignments.

BASIS OF RATING: The initial evaluation of applications will be based on the weight assigned for education and experience that will be out of 40 points. The weight assigned for education and experience will be used to set a competitive range. Those candidates in the competitive range will be contacted for the interview (60 points). The overall assessment based on weight assigned for the evaluation criteria during the initial evaluation and the interview will determine the final candidate. Therefore, the final rating and ranking for the offerors will be based on the initial evaluation of applications and the interview.

The Offeror Rating System is as Follows:

Education – 10 points

Experience – 30 points

§ Initial evaluation – 40 points

Knowledge, Skill and ability – 60 points

§ Interview Performance – 60 points

Total possible points: 100 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

IV. SUBMITTING AN OFFER

1. Eligible Offerors are required to complete and submit the offer form and submit the offer form DS-174 Application for U.S. Federal employment along with a cover letter and resume written in English. The DS-174 Application form can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. Offeror submissions must clearly reference the Solicitation number on all offeror submitted documents.

4. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066321R10003 , USAID Project Management Specialist (DID-TL)). This solicitation can also be access from USAID Ethiopia website. Be sure to include your name and the solicitation number at the top of each page.

5. Please submit the application only once; and

6. Late and incomplete applications will not be considered; the application must be submitted before or on the date of filing at 5 p.m. (Close of Business).

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The CO will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Non-Sensitive Positions (SF-85)

3. Fingerprint Card (FD-258)

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

Group life insurance, medical coverage, annual leave and sick leave.

2. ALLOWANCES (as applicable):

Meal allowance and miscellaneous benefit allowance.

VII. TAXES

Per the Mission’s policy.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

_

 

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

5. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

 

 

 

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72066321R00015

2. ISSUANCED ATE: 04/05/2021

3. CLOSINGDATE/TIMEFORRECEIPTOF OFFERS: 05/04/2021 (5:00pm Ethiopia’s local time.)

4. POINT OF CONTACT: Annmarie McGillicuddy, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

5. POSITION TITLE: Development Outreach and Communications Advisor

6. MARKET VALUE: $79,468 to $103,309 equivalent to GS-13. The final compensation will be negotiated within the listed market value based on the successful candidate’s salary history, work experience, and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. Resident-Hires USPSCs are not eligible for any fringe benefits, differentials, or allowances; and are only eligible for FICA, health insurance, and life insurance.

7. PERIOD OF PERFORMANCE: For two years, with three renewable one-year option periods up to a maximum of five years. Estimated to start on 07/01/2021.

The base period will be 07/01/2021 – 07/01/2023, estimated to start on 07/01/2021. Based on Agency need, the Contracting Advisor may exercise (an) additional option period(s) for a time period for three years for the date(s) estimated as follows:

Base Period: 07/01/2021 – 07/01/2023
Option Period 1: 07/01/2023 – 07/01/2024
Option Period 2: 07/01/2024 – 07/01/2025
Option Period 3: 07/01/2025 – 07/01/2026

 

8. PLACE OF PERFORMANCE: Addis Ababa, Ethiopia with possible travel as stated in the Statement of Work.

9. ELIGIBLE OFFERORS: U.S. Resident-Hire. Resident Hire U.S. Personal Services Contractor means a U.S. citizen or resident alien who, at the time of contract award, (i) resides in the cooperating country for reasons other than U.S. government or non-U.S. government employment, or under any contract or other arrangement, that provides repatriation to the U.S.; or (ii) is a spouse or dependent of a U.S. citizen or resident alien who resides, or will

reside, in the cooperating country for the purpose of U.S. government or non U.S. government employment, or under any contract or other arrangement that provides repatriation to the U.S. A U.S. citizen for purposes of this definition also includes a person who at the time of contracting is a lawfully admitted permanent resident of the United States and have a valid work authorization for Ethiopia.

10. SECURITY LEVEL REQUIRED: Facility Access. The final selected candidates must obtain both the appropriate security and medical clearances within a reasonable period. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract:

The Development Outreach and Communications (DOC) Advisor reports to the Senior Development Outreach Communication Advisor and serves as his/her deputy. The DOC Advisor will frequently directly interact with the Mission Director, Deputy Mission Director, the Head of the Embassy’s Public Affairs Section and the Press Attaché, USAID/Washington AFR/Press and Legislative and Public Affairs Staff, as well as with the Press and Public Affairs directors of other governments’ development agencies and INGOs operating in Ethiopia. He/she will help to plan and directly support events and field trips involving the participation of the U.S. Ambassador, the Deputy Chief of Mission and visiting VIPs. He/she will also organize Implementing Partner communications staff trainings and Implementing Partner social media coordination and co-manage USAID/Ethiopia’s social media channels with coordination of the Embassy’s Public Affairs Section.

The DOC Advisor serves as the Contracting Advisor’s Representative (COR) for the Mission’s outreach contract with a local Ethiopian public relations/advertising agency. She/he must be able to work constructively across team structures in a high-paced, pressurized working environment, demonstrate initiative, have the ability to firmly guide the outreach efforts of USAID’s implementing partners, produce accurate and timely products with minimal supervision, and have the knowledge and skills needed to provide communications oversight and conduct training on best communications practices for USAID staff and implementing partners.

Substantial reliance is placed on the DOC Advisor’s use of judgment regarding all aspects of outreach activities. The employee must react to and interpret changing priorities and circumstances in the Ethiopian media and provide guidance on how these shifts affect the work of the mission. The need to exercise good judgment carries over into the sphere of social media, as he/she will be posting regularly on behalf of the United States Government.

The DOC Advisor’s experience and managerial skills will be brought to bear on a daily basis as USAID Mission Management, AORs/CORs and implementing partners flood the DOC Office with dozens of questions each day regarding the positioning of USAID assistance and with requests for advice and clearances. The DOC Advisor must plan his/her work schedule independently and direct colleagues to use their skills and abilities

effectively. The DOC Advisor serves as the Mission’s “Branding Champion.”

2. Statement of Duties to be Performed:

The DOC Advisor is an integral part of the mission’s communications and outreach team and provides leadership and support to all offices contributing to these efforts. In the event of the Senior DOC Advisor’s absence, or at his/her direction, the DOC Advisor will serve as the Mission’s point of contact with media and Washington-based bureaus. As the anticipated Contracting Advisor’s Representative (COR) for the Mission’s outreach contract with an Ethiopian communications agency, the DOC Advisor will be responsible for all oversight and management of that contract.

The DOC Advisor assists in the development and implementation of a revised, comprehensive communications and outreach strategy which is in line with the overall USAID Ethiopia Country Development Cooperation Strategy and promotes USAID’s activities to external and internal audiences. The strategy will focus largely on getting recognition for, and driving positive behaviors related to, Feed the Future and Global Health Initiatives, as well as economic growth, basic education and governance programs. Revisions to the previous strategy will optimize the wide array of new communications tools and distribution methods now available to effectively target audiences. The strategy will also be used to inform and organize USAID’s implementing partners on the selection, targeting, and placement of materials to raise awareness of USAID activities in Ethiopia. The need to identify, track and analyze emerging communications platforms to determine if they can contribute to USAID’s communications objectives to better reach local and global audiences will be built into the new strategy. The DOC Advisor is responsible for advising the Senior DOC as to which emerging tools would be useful to apply in the context of outreach to Ethiopians.

The DOC Advisor also assists in regular updates to the Mission communications strategy, identifying objectives, messages, audiences, products, and budgets, and developing plans in coordination with USAID managers and technical teams consistent with the Mission development strategy and the overall Embassy communications goals. Implementation of the strategy will be guided by indicators in a results framework and a performance monitoring plan. The DOC Advisor also leads the coordination of the USAID/Ethiopia Communications Working Group (CWG), a community of practice for all USAID Implementing Partner communications staff. These responsibilities include organizing USAID- and partner-led trainings, assembling and utilizing regular social media posts and social media content from the CWG, and directing Implementing Partner social media coordination and media-relations coordination.

The DOC Advisor works with the Senior DOC Advisor to ensure that outreach activities are cost-effective, well-targeted, noncontroversial, visually appealing, well-defined, and contain human interest elements. The DOC Advisor guides the work of implementing partners to achieve maximum exposure and understanding of U.S. assistance efforts and initiatives in Ethiopia, as defined by the Chief of Mission, USAID Mission Director and Deputy Mission Director. To operationalize the communications strategy, the DOC Advisor helps the Senior DOC Advisor put in place policies and procedures for mission communications which clarify roles and responsibilities within the Mission and Embassy

and with implementing partners, including templates for various communications tools, standards for creating and finalizing communications materials, and guidelines for planning and managing events.

Specific activities include, but are not limited to, the following:

Providing Guidance for and Coordinating the Outreach Activities of USAID’s Technical Offices and Implementing Partners: 30%

There are more than 100 staff members working in communications for USAID’s implementing partners in Ethiopia. The DOC Advisor serves as the main point of contact at USAID for all of these partner communicators. Individually and through the Communications Working Group, he/she guides their work, trains them, and works with them to plan, schedule, publicize and carry out activities which effectively inform the public about the work they are doing with funds provided by the American people.

The DOC Advisor organizes training for COR/AOR staff and implementing partners on communication and media skills such as working with the media, developing briefing materials, stories and blogs, video production, photo taking and planning and managing special events. She/he also conducts regular sessions on USAID marking and branding requirements and emerging best communications practices. His/her role in training USAID and implementing partner staff on effective development communications is crucial for the overall success of USAID’s activities in Ethiopia.

The DOC Advisor coordinates field travel and public affairs activities of the Mission Director and Deputy Mission Director, as well as the Ambassador, DCM, and other USAID and Embassy staff members. The DOC Advisor prepares schedules, briefings, and all information related to events (e.g., backgrounders/scene setters, talking points, speeches, video/photo coverage, etc.), and organizes logistics, guest lists and other arrangements in collaboration with mission staff. He/she advises technical offices and implementing partners on ways to expand opportunities for coverage of USAID assistance, including print, TV and radio. The DOC Advisor helps USAID technical offices and implementing partners define appropriate activities for coverage, participates in field inspections and final selection, and accompanies TV/radio crews to site locations for filming.

He/she will help support major USG and congressional visitors by preparing briefing materials and scene setters, coordinating meetings and briefings with partners, and handling logistical support for such visits.

The DOC Advisor works with USAID technical offices to plan and implement public events which maximize exposure for USG development assistance. The DOC Advisor serves as the main point of contact with USAID technical offices and implementing partners in the conception, information collection, and dissemination of all public materials relating to USAID programs.

The DOC Advisor plays a leading role in communicating Agency branding requirements to USAID implementing partners and individually, and through the Communications

Working Group, trains them on the proper usage of USAID marking and branding as it pertains to their work. The DOC Advisor serves as a resident expert on USAID branding and style guidelines, ensuring regulations are followed and applied as outlined in ADS 320 and the Agency’s Graphic Standards Manual. She/he reviews and edits all implementing partner branding and marking plans and works with contracts Advisor and COR/AOR on approval of these final documents. The DOC Advisor ensures partners are in compliance with approved marking and branding plans and that all materials (videos, websites, banners, posters, brochures, publications, etc.) meet USAID branding guidance. This may include training partners and Mission staff on the branding and marking guidelines. The DOC Advisor recommends revisions, reprinting, or other appropriate action when needed. He/she seeks guidance from LPA on any disputes or waiver requests related to branding and marking requirements. She/he is also responsible for ensuring that USAID staff members and implementing partners alike understand the nuances involved in working with funding provided through Presidential and other special initiatives and the branding and marking requirements for those activities. He/she serves as the Mission’s “Branding Champion” and is responsible for keeping USAID staff members and implementing partners up to date on all changing requirements and will monitor partner products for compliance with these requirements.

In addition to reviewing products for branding and marking compliance, the DOC Advisor reviews; video products, banners, brochures, handouts, signs, and other public relations materials to evaluate quality, propriety in terms of production quality, sensitivity to local culture, and accuracy of content. He/she advises CORs/AORs and implementing partner staff on production of public information materials, press materials, displays. He/she advises USAID implementing partners and USAID staff on how to increase the quality of public outreach materials. The DOC Advisor works with USAID staff and partners to ensure targeted, coherent, and consistent messaging and presentations.

Contracting Advisor’s Representative for Outreach Contract: 30%

Beginning in FY18, the DOC Advisor will serve as the Contracting Advisor’s Representative (COR) for the Mission’s outreach contract with a local Ethiopian agency. As the COR of this contract, the DOC Advisor will be responsible for drafting the Scope of Work, leading the Technical Evaluation Panel, and overseeing and documenting the selected contractor’s support to the Mission in the achievement of its outreach objectives. The anticipated outreach contract will require the contractor to analyze media consumption patterns, produce and disseminate public information about Mission initiatives, organize public outreach campaigns and events and promote a better understanding of USAID programs to a variety of local and international audiences through targeted efforts. The DOC Advisor will be responsible for ensuring that the outreach contractor is undertaking all of this work in accordance with the overall Mission Communications Strategy and undertaking all activities in a manner that makes efficient use of allocated funding.

As the contracting Advisor’s representative (COR) for the mission’s outreach and communication contract, he/she will be responsible for all COR functions in terms of providing regular guidance, strategic messaging, and determining if any adjustments to the

work plan or implementation are needed. This also includes keeping up to date on all contract management issues. Maintain proper documentation and record keeping in compliance with COR requirements. H/she may also serve as the COR or alternate COR for any research agency contracted to conduct public surveys of the mission’s media efforts; ensure that awareness and attitudinal research is completed correctly; and, present findings to senior management and use the information to inform the mission’s communications strategy.

Production Public Information and Publicity Materials: 20%

The DOC Advisor is responsible for collecting input for, editing and preparing that information for use through a range of products tailored to target audiences; managing the procurement and distribution of communications materials related to the USAID foreign assistance program in Ethiopia; and serves as a mission point of contact and liaison for information requests, as well as the main point of contact for the production, crafting, and use of content for all of USAID/Ethiopia’s social media channels. This includes the creation, production and editing (through approved editing software) of video, photographic and audio content.

The DOC Advisor must have the ability to use relevant software programs and social media tools for the management of USAID Ethiopia’s public-facing, online digital platforms. He/she will serve as the Mission’s POC for updating USAID Ethiopia’s web page content and is responsible for ensuring that USAID technical and support offices keep their content up to date, relevant and user-friendly. The DOC Advisor must also have the ability to highlight USAID Ethiopia’s impact through the use of photography, video and public presentations. The DOC Advisor is expected to have the ability to capture high-quality images and video footage and to edit those materials for use across USAID’s outreach platforms. The DOC Advisor ensures that the mission is able to accommodate special outreach requests from LPA, AFR, BFS, EGAT, DCHA, GH Bureaus at USAID/W and the Embassy Public Affairs Section.

The DOC Advisor coordinates elements of the overall mission communications strategy, which includes:

· Consistently drafting, formatting and updating high-quality public information materials such as briefing materials, talking points, speeches, program and regional fact sheets, and timely updating of mission website content and maps.

· Writing, as well as soliciting/editing/preparing an array of success stories/transforming lives and blog submissions for USAID Ethiopia and for USAID/Washington platforms.

· Managing social media platforms in coordination with the Senior DOC (including Twitter, Flickr, YouTube, and Facebook).

· Ensuring that success stories in AID Tracker are reader friendly, relevant, and kept up to date.

The DOC coordinates with the US Embassy Public Affairs Section (PAS) to ensure that Embassy personnel are properly apprised of USAID public outreach activities and projects and to coordinate events and field trips for the Ambassador and Deputy Chief of Mission; and serves as a liaison with the USAID/Africa Bureau communications team in

Washington.

Media Relations and the Press: 10%

He/she is responsible for supporting USAID Ethiopia media activities, including monitoring media coverage (particularly local and regional news) on issues related to USAID activities in Ethiopia. In coordination with the PAS and under the direction of the Senior DOC Advisor, builds and maintains a professional network of Ethiopia’s media contacts. Responsibilities include arranging interviews with USG officials, briefings, press tours of USAID-funded projects, and escorting journalists during these events.

 

In the event of the Senior DOC Advisor’s absence, or at his/her direction, the DOC Advisor will serve as the Mission’s point of contact with American and international media.

 

The DOC Advisor is responsible for writing and distributing press releases on program successes, project inaugurations, significant developments, etc. and then following up with media to encourage and support coverage of public events. He/she will coordinate with technical offices, Embassy’s PAS, and LPA to ensure local and international media requests for information are met with well-written and accurate responses.

The DOC Advisor will advise and work with Embassy PAS to expand opportunities for coverage of USAID assistance, including TV, radio and other media. This may include arranging interviews, briefings, tours of USAID projects, escorting journalists, and recording activities. At the same time, he/she advises the Mission Director, Deputy Mission Director and staff as to when press coverage is not recommended for culturally or politically sensitive issues. The DOC Advisor works with the Senior DOC to prepare USAID Ethiopia and visiting senior leadership from USAID/Washington for interviews with the media.

Supervisory Role: 10%

In the event of the Senior DOC Advisor’s absence, or at his/her direction, the Deputy DOC Advisor will be responsible for the overall management of strategic communications, including day-to-day office operations; VIP visits; managing the budget for DOC activities; overseeing the publication of materials; supervising the maintenance of DOC materials and files; taking primary responsibility for public inquires, press relations, special events, and social media; and monitoring and evaluating progress toward communications objectives as outlined in the mission-approved communications strategy.

The position requires occasional high-level contacts within the U.S. interagency in both Ethiopia and Washington, D.C. (including with the USAID Mission Director, U.S. Ambassador, DCM and PAO, USAID/W senior staff), the host country community (such as ministers, Members of Parliament, and NGOs), and chiefs of party of implementing partners.

1. Supervisory Relationship

The DOC Advisor directly reports to the Senior DOC Officer.

Lateral Supervisory Relationship:

The DOC Advisor works in coordination with a 3rd member of the USAID/Ethiopia Communications team, the Foreign Service National Outreach and Communications Advisor, who reports directly to Senior DOC Officer or her/his designee. In the event of the Senior DOC Advisor’s absence, or at his/her direction, the Foreign Service National Outreach and Communications Advisor may report directly to the Deputy DOC,

Supervisory Controls:

The Advisor keeps the supervisors informed of progress, potential controversial matters, and any other concerns. Completed work is expected to be technically sound and of high quality.

11. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

Note: No in-person appointments or telephone calls will be entertained unless you are required to have more information about this solicitation.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Applications will be initially screened by the Human Resources Office to determine whether applicants have met the advertised minimum qualifications. A list of qualified applicants will be referred to the hiring office for further consideration and screening. Offerors who do not meet all the education and experience factors are considered NOT qualified for the position.

EDUCATION: A Bachelor’s Degree in the field of communications or journalism, public relations or marketing, English, international relations, or a related field is required.

WORK EXPERIENCE: A minimum of eight years of progressively responsible relevant professional experience (public relations, public information and outreach or international development) with at least some of that experience in an international setting is required (international organization, corporation, government, or NGO). Proven experience in disseminating information to diverse target audiences is required, as is demonstrated expertise in producing effective public relations events and communications materials.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive

range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

A USAID Facility Access security clearance and Department of State medical clearance are required prior to issuance of the contract for this position.

EVALUATION FACTORS

EDUCATION (10 points): A bachelor’s degree in the field of communications or journalism, public relations or marketing, English, international relations, or a related field is required.

EXPERIENCE (30 points): A minimum of eight years of progressively responsible relevant professional experience (public relations, public information and outreach or international development) with at least some of that experience in an international setting is required (international organization, corporation, government, or NGO). Proven experience public relations and disseminating information to diverse target audiences is required, as is demonstrated expertise in producing effective public relations events and communications materials.

COMMUNICATION (30 points): The candidate must be fluent in both spoken and written English. Given the nature of the position, effective, clear, and concise written and oral communications are absolutely critical to perform successfully in this position. The candidate should have a demonstrated ability to produce professional quality analytical pieces and make oral presentations. The incumbent must be able to communicate effectively with Mission employees; visiting VIPs; local government officials at the Senior Minister level; international and local organizations, donors and other embassies

KNOWLEDGE, SKILLS, ABILITIES (30 points): Development and/or Humanitarian Assistance programming in a development setting. Applicant must be proficient in computer desktop publishing and able to execute all computer applications (spreadsheets, graphics, charts, tables, etc.) needed to complete the final documents. The incumbent should have the ability to establish and maintain contacts with a wide range of government officials, Embassy staff, press/media, and implementing partners. S/he must possess the ability to gain consensus and collaboration across many business units. The incumbent should also be able to obtain information gathered through broad and balanced input and then rapidly analyze information, evaluate data, and prepare technical documents, often explaining complex concepts in layman’s language. S/he must be able to communicate effectively in writing and verbally in English to participate in discussions and meetings effectively. The selected candidate must be capable of producing high-quality work, often under time pressure and in complex situations. S/he should have the ability to work independently, manage competing deliverables and self-motivate while also employ strong organizational skills to work collaboratively with a multi-disciplinary team. S/he should require minimal supervision in carrying out routine responsibilities and only general guidance for most tasks. The scope and flexibility of the duties will demand a great deal of initiative to identify and test innovative approaches and solutions in complex situations and requires the ability to work independently.

The incumbent must be proficient in computer desktop publishing and able to execute all computer applications (spreadsheets, graphics, charts, tables, etc.) needed to complete the final documents. The incumbent must be proficient with audio, photographic, and video graphic tools and computer editing software.

BASIS OF RATING: The initial evaluation of applications will be based on the weight assigned for education and experience that will be out of 40 points. The weight assigned for education and experience will be used to set a competitive range. Those candidates in the competitive range will be contacted for the interview (60 points). The overall assessment based on weight assigned for the evaluation criteria during the initial evaluation and the interview will determine the final candidate. Therefore, the final rating and ranking for the offerors will be based on the initial evaluation of applications and the interview.

The Offeror Rating System is as Follows:

Evaluation Factors have been assigned the following points:

Education – 10 points

Experience – 30 points

Initial evaluation – 40 points

Communication – 30 points

Knowledge, Skill and ability – 30 points

Interview Performance – 60 points

Total possible points: 100 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

IV. SUBMITTING AN OFFER

For your application to be considered, the following documents must be submitted:

1. Eligible offerors are required to complete and submit the offer form AID 309-2,“Offeror Information for Personal Services Contracts with Individuals, “available at http://www.usaid.gov/forms. Due to COVID-19 and limited access to equipment, we are currently accepting electronic and typed signatures on the AID 309-2 form.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

4. Letter of Application and current resume.

5. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say –: 72066321R00015 Development Outreach and Communication Advisor. Be sure to include your name and the solicitation number at the top of each page.

6. Please submit the application only once; and

7. Late and incomplete applications will not be considered; the application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time (GMT+3).

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Sensitive Positions for National Security (SF-86),or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer’s FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker’s Compensation

(f) Annual and Sick Leave

VII. TAXES

USPSCs are required to pay federal income taxes, FICA, Medicare and applicable state income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC a wards are available at these sources:

1. USAID Acquisition Regulation(AIDAR),Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” includingcontractclause“GeneralProvisions,”available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID309-1 available at https://www.usaid.gov/forms.

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period  (2 years)– Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
1001 Option Period 1  (1 year) – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
2001 Option Period 2 (1 year) – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
3001 Option Period 3 (1 year)  – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

 

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5CFR2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

 

 

 

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72066321R00017

2. ISSUANCED ATE: April 28, 2021

3. CLOSINGDATE/TIME FOR RECEIPT OF OFFERS: May 27, 2021 (5:00pm EAT)

4. POINT OF CONTACT: Annmarie McGillicuddy, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

5. POSITION TITLE: Senior Logistics and Commodities Advisor.

6. MARKET VALUE: $ $93,907 to $122,077 equivalent to GS-14. The final compensation will be negotiated within the listed market value based on the successful candidate’s salary history, work experience, and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated.

7. PERIOD OF PERFORMANCE: For two years, with three renewable one-year option periods up to a maximum of five years. Estimated to start on 09/28/2021.

The base period will be 09/28/2021– 09/27/2023, estimated to start on 09/28/2021. Based on Agency need, the Contracting Officer may exercise (an) additional option period(s) for a period for three years for the date(s) estimated as follows:

Base Period: 09/28/2021 – 09/27/2023
Option Period 1: 09/28/2023 – 09/27/2024
Option Period 2: 09/28/2024 – 09/27/2025
Option Period 3: 09/28/2025 – 26/27/2026

 

8. PLACE OF PERFORMANCE: Addis Ababa, Ethiopia with possible travel as stated in the Statement of Work.

9. ELIGIBLE OFFERORS: U.S. Citizens, and Resident Aliens

For USPSC:

· Be a U.S. citizen or U.S. Permanent Resident (“green card holder”).

· U.S. resident alien means a non-U.S. citizen lawfully admitted for permanent residence in the United States.

· Submit a complete application as outlined in the solicitation section titled SUBMITTING AN OFFER.

· Be able to obtain facility access authorization.

· Be able to obtain a Department of State medical clearance.

· Be willing to travel to work sites and other offices as/when requested.

· Employment is subject to funds availability and all the required approvals obtained.

10. SECURITY LEVEL REQUIRED: Facility Access. The final selected candidates must obtain both the appropriate security and medical clearances within a reasonable period. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract:

USAID/Ethiopia is one of the Agency’s largest and most complex programs. In FY 2020, the overall USAID assistance to Ethiopia totaled $2 billion, with the Health Office managing approximately $205 million by 56 staff. The Mission serves as one of the largest donors to the Health Supply Chain Sector in Ethiopia and has a strong partnership with other development entities like the Global Fund, Bill and Melinda Gates Foundation, GAVI, and UN Agency counterparts.

In support of the Government of Ethiopia’s effort to accelerate progress toward Universal Health Coverage (UHC), USAID/Ethiopia is seeking a Senior Logistics and Commodities Adviser to support efforts to achieve Sustainable Development Goals (SDGs) 2 and 3. A central component of achieving UHC is to ensure access to safe, effective, quality and affordable essential medicines both in the public and private sectors, which requires an effective supply chain for the delivery of primary health care services, including drugs and commodities for voluntary use of family planning, TB and HIV/AIDS, prevention, care and treatment, nutrition, malaria, and vaccines against global pandemics such as COVID-19 and other vaccine preventable diseases. In partnership with the Government of Ethiopia, the USAID/Ethiopia Health Office manages and receives funding for multiple presidential initiatives and priority health interventions, including the President’s Emergency Plan for AIDS Relief (PEPFAR) and the Presidential Malaria Initiative (PMI). The Health Office also receives funding for maternal and child health and voluntary family planning activities, TB and Neglected Tropical Diseases (NTD) programs. Since the beginning of the Global COVID-19 pandemic, the USAID/Ethiopia Mission has also received several allocations of supplemental funding to support emergency supply chain TA and commodity procurement to enhance the GoE’s response to Covid-19, and has recently received initial funding for support to the roll out of COVID-19 vaccines. Availability and access to priority health commodities are integral to achieving respective program results.

2. Statement of Duties to be Performed

This is a critical time for the health sector in Ethiopia. The Ministry of Health (MOH) just completed and launched its second five year Health Sector Transformation Plan (HSTP-II) in alignment with the SDGs and UHC. The newly developed HSTP-II has highlighted

critical challenges in supply chain that need to be addressed in order to meet the Ministry’s HSTPII target for 2024. In addition, incepting from the HSTP I & II, the Ethiopian Pharmaceutical Supply Agency (EPSA) also completed a 10-year Pharmaceutical Supply chain Transformation Plan (PSTP II) and their I-Supply Program, that specifies the strategic directions and ultimate goal of the EPSA managed pharmaceutical supply system in Ethiopia. The Ethiopian Food and Drug Agency (EFDA) has similarly developed their own sub-sector strategy, HRSTP-II, for the regulatory sector,

In response, the Health Office requires a highly specialized supply chain technical expert with strong diplomacy skills to carry out a full range of technical, consultative, advisory, and strategic planning responsibilities, including maintaining strong relationships with senior Government of Ethiopia officials, private providers and development agencies.

The Senior Logistics and Commodities Advisor (SLCA) will provide technical and intellectual leadership in all facets of supply chain management. The SLCA promotes strategies for optimal demand planning, forecasting, procurement, warehouse management, supply chain as well as rational use of medicines and use of medical equipment, effective management of information systems that monitor Ethiopia’s supply chain functions, including forecasting warehousing and distribution. The SLCA is a member of the Health Systems and Resilience Team Logistics Cluster and oversees USAID’s health-related supply chain activities (including commodity procurement and end-to-end supply chain systems strengthening). Broadly, the SLCA responsibilities are to advance commodity procurement and distribution systems, both private and public, through the provision of technical leadership and development acumen that ensures a high-performance and high-maturity supply chain system, as Ethiopia moves along its pathway toward Universal Health Coverage.

The SLCA will also be responsible for planning, initiating, conducting, evaluating, and coordinating complex health, family planning, nutrition, malaria, TB, NTD and HIV/AIDS as well as vaccines for pandemics such as COVID19 and other immunization supply chain logistics and commodities program implementation, documenting results, and translating data into meaningful policy and program improvement. The SLCA will serve in a high-profile technical leadership role for the USG in partnering with senior FMOH officials to resolve issues and ensure efficiencies in the national drug supply system. In addition, the SLCA will coordinate supply chain management efforts with other donors such as the World Bank, WHO, UNICEF, BMGF, GAVI, and the Global Fund.

The successful incumbent should be experienced with program-supply interactions and interdependencies as well as program supply risk mitigation strategies to ensure the Supply Chain activities are adequately addressing program-specific needs in addition to broader supply chain system strengthening needs. The SLCA will be expected to support the analysis and presentation of program supply chain data to the USAID Health Office and PEPFAR interagency teams and identify mitigating interventions.

As a member of numerous Interagency Technical Working Groups and the Senior Interagency Team, the SLCA will provide technical leadership to the interagency PEPFAR team on HIV program commodity supply chain systems as it applies to

HIV/AIDS Prevention, Care, Treatment, PMTCT, Lab and Health Systems Strengthening efforts. The SLCA will ensure strong interagency collaboration and engagement around PEPFAR supply chain support and commodity procurement activities and working collaboratively to resolve critical or emerging HIV-commodity related issues.

The SLCA will also supervise a team of two FSN experts and will mentor other staff members who are responsible for overseeing USG-funded logistics and commodities programs. This position plays a leading role in thought leadership and strategic oversight of USG supported public and private supply chains and therefore deals at the highest levels in terms of overall program results.

The candidate is expected to be an internationally recognized expert, ideally with minimum of eight to ten years of experience providing technical leadership on Logistics and Commodity management for health programs in Africa. A background in managing supply-chains in the private sector is also desirable. The position is expected to be able to dialog with senior management teams as well as the U.S. Embassy, donor agencies, the private sector and senior level GOE officials on all health logistics, commodities, and supply chain management related issues, including those that impact policy decisions.

C. Duties and Responsibilities:

The SLCA will provide high quality technical assistance to the USAID program, the broader USG program, and the Government of Ethiopia. The Senior Logistics and Commodities Advisor will substantially increase the quality of USG programs and its support to the GOE. It is expected that SLCA will work closely with the GOE transfer skills, innovative technologies, and best practices for sustainable programming.

The SLCA reports to the Health Office Director or her/his designee. The SLCA collaborates across the Mission on logistics and supply chain related activities. The SLCA will also provide high-level technical support to various USG Interagency Working Groups such as HIV/AIDS Prevention, Care and Treatment, PMTCT, Lab and Health Systems Strengthening groups. The Senior Logistics and Commodities Advisor will interact with high level GOE officials, private providers, donor agencies as well as other USG colleagues. His/her principal responsibilities include:

a. Technical Leadership in Health Commodity, Supply Chain Management, and Health Systems Strengthening (40% Level of Effort-LOE)

1. Serves as a technical matter expert in supply chain management and logistics, including forecasting, procurement, storage and distribution, and overall health systems strengthening such as logistics management information system and sustainable financing for health commodities.

2. Serves as an Activity Manager for specific projects and activities as assigned by contracting officers once s/he completes required USAID trainings, by providing technical guidance on activity design, budget development and review and subsequent activity progress monitoring and evaluation tasks. In addition, the SLCA will participate in internal and external technical and advisory groups.

3. Identifies new opportunities for integrating “state of the art” approaches and

technologies into overall supply chain management system as well as specific program supply chain needs.

Specifically, the SLCA will:

● Serve as the principal advisor on all issues related to drug and medical equipment policy, supply, and distribution assistance, providing technical advice to senior USG officials and implementation support to the FMOH and agency (EPSA, EFDA) staff and implementing partner programs. Technical assistance will also be provided to health programs and the Feed the Future Initiative.

● The incumbent will guide the development and implementation of a coordinated USG strategy across USAID, CDC, the Embassy, and other agencies for an efficient supply chain and logistics system in support of Ethiopia and as needed, the development of coordinated strategies and plans among various health donors supporting supply chain-related activities. The plans and activities should be developed in such a way as to ensure that the programs remain or become more sustainable programs in Ethiopia.

● The incumbent will be required to represent USAID/Ethiopia and as indicated the USG in high-level meetings with the GOE, other agencies and donors on matters related to supply chain management and logistics in the health sector.

● Support the FMOH and agency commodity working groups in the coordination of forecasting, and procurements of HIV, TB, FP and Malaria as well as emergency service related (such as COVID pandemic related) commodities.

● Work with USAID and other USG partners to develop and finalize documentation required for USG/Ethiopia including the annual Country Operational Plan (COP), the Operational Plan (OP), TB operational plan (TOP) and the Malaria Operational Plan (MOP), emergency logistics plan as needed and the semi-annual and annual progress reports and ad hoc reports on a as needed basis.

● On request, prepare analytical progress reports for USAID Senior Management as well as the US Embassy and dialog on the same. The incumbent is expected to dialog on how findings generated from data might impact USG or GOE programs and policies.

● Identify short- and long-term technical assistance required for successful development/implementation of logistics and supply chain management systems, when required. Draft, review and edit scopes of work (SOW) and assist in the identification, planning and processing needed to obtain required assistance.

● Establish and maintain strong linkages and cross-sectoral work with other teams in the design and oversight of logistics and supply chain management systems which have synergistic elements, including, but not limited to, the Health Team of USAID.

● Perform an instrumental role in keeping informed on national and international initiatives, policies best practices and technologies associated with supply chains and share information as appropriate with counterparts and USAID/Ethiopia Staff.

b. Program Management and Advocacy (35% LOE)

The SLCA is responsible for managing a complex portfolio of supply chain and logistics activities, including directly managing one or more activities once s/he acquires necessary USAID required skills in doing so and serving as technical advisor on others as needed. The SLCA is responsible for leading project planning and design, communications, strategies and new program development and implementation, monitoring and evaluation

of commodity and implementing partners. It is important to note that drug supply and distribution are lynchpins to the success of many USG funded activities in the health sector, which is why the SLCA is required to have strong interpersonal and team-working skills, including strong advocacy and coordination skills. Specifically, the SLCA will be required to:

● Work closely with the colleagues at the FMOH to make technical decisions, which includes other appropriate partners on drug supply and distribution programs and projects. Policies should be closely aligned with health systems strengthening approaches to development.

● Provide technical expertise and oversight; serve as an Activity Manager/A/COR for USAID’s flagship logistics and supply chain management project (once s/he acquires necessary USAID required skills) budgeted at approximately $35 million/year for a total of $175 million over five years. Ensure that USAID’s project is coordinated with other similar efforts in Ethiopia.

● Ensure that suitable monitoring, evaluation, and reporting systems are in place. Provide technical input for Performance Monitoring Plans. Review, approve and ensure compliance with Implementing Partner annual work plans and budgets as well as USAID agreements and/or contracts. Conduct regular site visits and meetings to monitor activities. Guide Implementing Partners to adhere to USAID rules and regulations. Review all Implementing Partner written reports and provide feedback. Maintain project files.

· Work with the USAID SC Implementing partner and lead the SC team to strengthen risk mitigation strategies, solutions and information sharing including stock and procurement monitoring, demand and pipeline supply analyses and other risk mitigation strategies.

● Oversee supply chain financial budgets and pipeline and ensure that USG finances are tracked appropriately.

● Advocate and strengthen MOH and its agencies (EPSA and EFDA) to become stewards the entire health supply-chain in Ethiopia —orchestrating the different partners to achieve the goals of UHC.

● Oversee USAID procurement and distribution of health supplies and commodities annually. Commodities procured and distributed may include ARVs, HIV and Malaria test kits, contraceptives, TB and anti-malaria drugs, MCH commodities, laboratory reagents and supplies, vaccine supplies and equipment, and other commodities for HIV/AIDS and health programs.

● Participate on relevant PEPFAR Interagency Technical Working Groups, providing technical expertise on logistics and supply chain management.

c. Liaise and Coordinate with Key Partners (25% LOE)

The SLCA will represent the Health Office in high level meetings with implementing partners, donors, GOE, other USG agencies, private sector and international and local partners. The SLCA may also be asked to work closely with USAID Washington staff on supply chain issues. The SLCA will engage with other key technical partners and donors on a regular basis, through working groups, and other fora. The SLCA is expected to work effectively in a team environment with a broad range of partners and communicate highly technical information related to supply chain management information to both

health and non-health audiences. Specifically, the SLCA will be required to:

● Build and strengthen relationships with key relevant partner institutions, including the Ministry of Health, agencies (EPSA and EFDA) and other key national and non-governmental institutions including private sector in Ethiopia to ensure optimal coordination, harmonization, and alignment of logistics and supply chain management projects and programs.

● Foster significant collaboration and strategic partnerships among various donors supporting the sector, in particular UN Agencies, the Global Fund and the World Bank.

● Ensure the ongoing use of best practices for USG program planning, including promoting commodity security strategic planning and implementation in key USG focus areas.

3. Supervisory Relationship

The Health Office Director or her/his designee will provide overall supervision to the Senior Logistics and Commodities Advisor; however, he/she will exercise independent judgment in planning and carrying out tasks, resolving problems and conflicts, and taking steps necessary to meet deadlines. While the Senior Logistics and Commodities Advisor will work with maximum independence in completing agreed-upon work objectives and carrying-out his/her responsibilities, s/he will immediately inform his/her supervisor of problems and/or issues that arise that may affect the successful implementation of the USAID Health Office program in Ethiopia. At least once during each twelve-month cycle for the duration of the contract the Senior Logistics and Commodities Advisor will work with the Health Systems and Resilience Team Leader to establish standards and performance measures upon which performance will be based. Once agreed upon, these work objectives and performance measures will be reviewed quarterly and be revised to reflect changing circumstances. An evaluation of the incumbent will be completed annually and will serve as the basis for any personnel actions.

4. Supervisory Controls

The SLCA will supervise at least two (2) FSNs: The Pharmaceutical Logistics Manager/Advisor and the Health Commodities and Logistics Manager. The SLCA is expected to be a seasoned supervisor who anticipates and manages change effectively. The SLCA is required to be a real team player who is proactive in coordinating and collaborating with the supervisees, including building the capacity of the team. The SLCA is also responsible for: 1) establishing annual work objectives and performance measures for staff in collaboration with individual staffs; 2) reviewing work outputs and accomplishments to ensure compliance with Agency policies, and implementation of best practices; 3) providing regular feedback to staff throughout the Performance Evaluation Period; 4) preparing the annual Evaluation Report as/when required; and 5) obtaining input from the appropriate peers, counterparts, and team members.

11. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

Note: No in-person appointments or telephone calls will be entertained unless you are required to have more information about this solicitation.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Applications will be initially screened by the Human Resources Office to determine whether they have met the minimum qualifications listed below. A list of qualified applicants will be referred to the hiring office for further consideration and screening.

EDUCATION: At least a master’s degree in a relevant field including pharmacy or pharmacy-related field, pharmaceutical logistics and supply chain management, public health or related degree. A Ph.D. in a relevant field is highly preferred.

WORK EXPERIENCE: Eight years of progressively responsible professional level experience working in health or international development field in Ethiopia or similar developing country setting. Six years of the eight years should be in direct management of activities for pharmaceutical and public health supply chain; including designing, implementing, monitoring & evaluating activities in the delivery of supply chain and pharmaceutical management programs. Relevant experience in strategic planning and design of programs in support of national health systems.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with offerors in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of offerors with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of offerors in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

EVALUATION FACTORS

Education (15 points): At least a Master’s Degree in a relevant field including pharmacy or pharmacy-related field, pharmaceutical logistics and supply chain management, business administration, public health or related degree. Additional evaluation points will be given to offerors who exceed the minimum requirement. A Ph.D. in a relevant field is highly preferred.

Experience (25 points): Eight years of progressively responsible professional level experience working in the health or international development field in Ethiopia or similar developing country setting. Six years of the eight years should be in direct management of activities for pharmaceutical and public health supply chain; including designing, implementing, monitoring & evaluating activities in the delivery of supply chain and pharmaceutical management programs. Relevant experience in strategic planning and design of programs in support of national health systems.

Skills, Knowledge, and Abilities (45 points): Sound knowledge of the main technical and substantive issues related to program/project development as well as monitoring and evaluation with a focus on HIV/AIDS prevention, care, and treatment in sub-Saharan Africa as well as maternal and child health, reproductive health and family planning, malaria prevention and treatment and health system strengthening.

Proven ability to work collaboratively in a team environment and to proactively build consensus. The incumbent must have demonstrated success in providing technical leadership and in helping organizations to program limited resources in ways that establish a critical and tangible focus on current and emerging technical priorities. The incumbent must have the ability in dealing effectively and diplomatically with multiple U.S. and host country government agencies, non-governmental organizations, other donors, and the private sector. Excellent organizational skills to multi-task and stay organized in a complex, frequently changing environment. Demonstrated advanced analytical and problem-solving skills, as well as the ability to work under pressure and manage stress. The incumbent must have demonstrated computer literacy with common applications, such as Word, Excel.

Interpersonal, Team, and Communication Skills (15 points): Excellent experience working with teams and individuals with a demonstrated ability to effectively provide technical leadership, oversight, and constructive guidance to individuals and teams working in health programs. The incumbent must have a demonstrated outstanding interpersonal skill, flexibility, patience, conflict management. The incumbent must have demonstrated experience working cross-culturally. Demonstrated problem solving skills in developing countries is required.

BASIS OF RATING: The initial evaluation of applications will be based on the weight assigned for education and experience that will be out of 40 points. The weight assigned for education and experience will be used to set a competitive range. Those candidates in the competitive range will be contacted for the interview (60 points). The overall assessment based on weight assigned for the evaluation criteria during the initial evaluation and the interview will determine the final candidate. Therefore, the final rating and ranking for the offerors will be based on the initial evaluation of applications and the interview.

The Offeror Rating System is as Follows:

· Education – 15 points

· Experience – 25 points

· Interpersonal, Team, and Communication Skills – 15 points

· Knowledge, Skill and Ability – 45 points

Total possible points: 100 points

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned)

IV. SUBMITTING AN OFFER

For your application to be considered, the following documents must be submitted:

1. Eligible offerors are required to complete and submit the offer form AID 309-2, “Offeror Information for Personal Services Contracts with Individuals, “available at http://www.usaid.gov/forms.

2. Offers must be received by the closing date and time specified in Section I, item 3, and submitted to the Point of Contact in Section I.

3. To ensure consideration of offers for the intended position, Offerors must prominently reference the Solicitation number in the offer submission.

4. Letter of Application and current resume.

5. Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say –: 72066321R00017- Senior Logistics and Commodities Advisor. Be sure to include your name and the solicitation number at the top of each page.

6. Please submit the application only once; and

7. Late and incomplete applications will not be considered; the application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time).

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the CO informs the successful Offeror about being selected for a contract award, the CO will provide the successful Offeror instructions about how to complete and submit the following forms.

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Sensitive Positions for National Security (SF-86),or

3. Questionnaire for Non-Sensitive Positions (SF-85)

4. Finger Print Card (FD-258)

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

(a) Employer’s FICA Contribution

(b) Contribution toward Health & Life Insurance

(c) Pay Comparability Adjustment

(d) Annual Increase (pending a satisfactory performance evaluation)

(e) Eligibility for Worker’s Compensation

(f) Annual and Sick Leave

2. ALLOWANCES (if applicable):

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

(a) Temporary Quarter Subsistence Allowance (Section 120)

(b) Living Quarters Allowance (Section 130)

(c) Cost-of-Living Allowance (Chapter 210)

(d) Post Allowance (Section 220)

(e) Separate Maintenance Allowance (Section 260)

(f) Education Allowance (Section 270)

(g) Education Travel (Section 280)

(h) Post Differential (Chapter 500)

(i) Payments during Evacuation/Authorized Departure (Section 600), and

(j) Danger Pay Allowance (Section 650)

VII. TAXES

USPSCs are required to pay federal income taxes, FICA, Medicare and applicable state income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC a wards are available at these sources:

1. USAID Acquisition Regulation(AIDAR),Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” includingcontractclause“GeneralProvisions,”available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf.

2. Contract Cover Page form AID309-1available at https://www.usaid.gov/forms.

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001 Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
1001 Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

-Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
2001 Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

-Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_
3001 Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

-Accounting Info: [insert from Phoenix/GLAAS]

1 LOT $ _TBD__ $_TBD at Award after negotiations with Contractor_

 

3. Acquisition and Assistance Policy Directives/Contract Information Bulletins(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5CFR2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

5. PSC Ombudsman The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/workusaid/personal-service-contracts-ombudsman 7 The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

 

 

EQUAL OPPORTUNITY EMPLOYER

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The U.S. Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.