- U.S. Embassy in Ethiopia

Thank you for your interest in employment with the embassy. We no longer accept paper applications for advertised jobs. To view a current list of all available positions and to apply online, please visit the Electronic Recruitment Application (ERA)

USAID and Peace Corps continue to use the manual application process. Visit the links below to view a current list of USAID and Peace Corps available positions. The application form can be downloaded here DS-174.

USAID and Peace Corps Job Opportunities

Solicitation for a U.S. Personal Service Contractor (USPSC) – Conflict and Security Advisor (Closes June 19, 2023)

ATTACHMENT1 72066323R00014

GENERAL INFORMATION

SOLICITATION NO.: 72066323R00014

ISSUANCE DATE: 05/18/2023

CLOSINGDATE/TIME FOR RECEIPT OF OFFERS: 06/19/2023, no later than 5:00 p.m (EAT) (close of business).

POINT OF CONTACT: James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, email at addisusaidjobs@usaid.gov.

POSITION TITLE: Conflict and Security Advisor

MARKET VALUE: $99,908 to $129,878, equivalent to GS-14. The final compensation will be negotiated within the listed market value based on the successful candidate’s salary history, work experience, and educational background. Salaries over and above the top of the pay range will not be entertained or negotiated. USPSCs performing overseas are not entitled to Locality Pay.

PLACE OF PERFORMANCE: Addis Ababa, Ethiopia with possible travel as stated in the Statement of Work.

USPSCs not subject to the local compensation plan, may be authorized to telework or remote work only from a location within the country of performance, in accordance with Mission policy. Telework or remote work from outside the country of performance may only be authorized in certain situations in accordance with the terms and conditions of the contract.

PERIOD OF PERFORMANCE: For one year with four, one-year options to extend. Extensions will be contingent on satisfactory performance, continued need for the services and availability of funds. No PSC contract may exceed a five-year period of performance. Estimated to start on 09/30/2023.

The base period will be 08/30/2023– 08/29/2024. Based on Agency need, the Contracting Officer may exercise additional one-year option period for a maximum of four years, as noted below:

Base Period:	09/30/2023 – 09/29/2024
Option Period 1:	09/30/2024 – 09/29/2025
Option Period 2:	09/30/2025 – 09/29/2026
Option Period 3:	09/30,2026 – 09/29/2027
Option Period 4:	09/30/2027 – 09/29/2028

ELIGIBLE OFFERORS:S. Citizens, Resident Aliens. Applicant must:

Submit a complete application as outlined in the solicitation section titled SUBMITTING AN OFFER.
Be able to obtain Secret security clearance.
Be able to obtain a Department of State medical clearance.
Be willing to travel to work sites and other offices or locations as/when requested.

Note:

U.S. citizens who reside outside of Ethiopia will be entitled to established off-shore benefits (housing, transportation, shipment benefits, and other applicable allowances). U.S. citizens who reside in Ethiopia will be entitled only to performance and comparability pay increases, annual and sick leave, FICA, and reimbursement of life and health insurance.

SECURITY LEVEL REQUIRED: The final selected candidates must obtain both the appropriate security (SECRET) and medical clearances within a reasonable period. If such clearances are not obtained within a reasonable time or negative suitability issues are involved, any offer made may be rescinded.

II.STATEMENT OF DUTIES

General Statement of Purpose of the Contract:

The incumbent serves as the Conflict and Security Advisor to USAID/Ethiopia under the immediate supervision of the Office of Democracy and Governance Office (ODG) Chief/Director. This position is the key leader for USAID in assisting other agencies/departments at post to understand the causes of insecurity and drivers of violent conflict and how they affect USAID’s development objectives, and to develop effective means for addressing conflict vulnerabilities, promoting stability, and strengthening resilience in Ethiopia. The position provides technical expertise and program management to USAID/Ethiopia and includes advising USAID teams across the Mission on conflict sensitive approaches and helping them to identify risks and opportunities and devise strategies to mitigate risk of harm and maximize positive impacts. The position is also intended to assist the Mission in applying a human rights lens to programming and policy positions, and to advise on its intersection with conflict. The incumbent will work closely with ODG Foreign Service National (FSN) staff members also engaged in conflict mitigation and peacebuilding and rule of law & human rights programming.

Specific responsibilities will include but are not limited to the following:

Technical Expertise (40%)

Stay abreast of and report on matters pertaining to preventing and managing violent conflict in Ethiopia with an emphasis on key drivers of conflict such as ethnic and/or religious identity, land, natural resources and climate change, and sources of resilience.
Provide strategic direction and technical guidance on conflict sensitive approaches across USAID’s development sectors and on people-centered approaches for conflict mitigation and management activities.
Provide expertise in human rights as it intersects with conflict including conflict-related human rights violations and atrocity documentation processes, mass atrocity prevention, early warning and response systems, and a rights-based approach to conflict mitigation.
Provide technical and strategic input on rule of law developments as related to their impact on conflict dynamics and USAID conflict programming, including legal framework development, transitional justice, land rights, human rights, building human and institutional capacity within the justice sector, creating constituencies for legal reform, and increasing access to justice.
Deliver presentations and facilitate training/awareness-raising sessions on relevant conflict topics (such as conflict sensitivity/Do No Harm), atrocity prevention, and human rights, as appropriate.
Develop, manage and implement research activities that consolidate and advance USAID/USG understanding of key development and policy challenges and responses relating to relevant areas of work, particularly conflict, atrocity prevention, and human rights programming.
Support and contribute to the drafting and submission of regular USAID strategic, planning and reporting documents, including but not limited to strategy statements, the Operational Plans, Semi-Annual Reviews and Annual Reports; cable writing; and ad hoc requests for updates and reports from ODG, Mission leadership, the broader US Embassy in Ethiopia, and USAID and State Department in Washington.
Maintain effective working relationships with and represent USAID to senior representatives of the Government of Ethiopia (GOE) ministries/agencies and state officials, Ethiopian civil society, and bilateral and multilateral donors in areas of programmatic responsibility.

Coordination, Collaboration, Knowledge Management, and Dissemination (30%)

Liaise within ODG and with other USAID offices to ensure synergies between the ODG conflict and human rights approaches and activities and those of other sectors.

Identify and build synergies related to conflict and human rights between USAID/DRG, USAID/CSP, preventing and countering violent extremism (P/CVE), and/or SSR policy/plans/strategies and the plans and strategies of other donor partners, regional entities, and GOE programs, as appropriate.
As required, provide in-depth briefings on areas of responsibility to the interagency, Mission Director and Ambassador, as well as other Mission staff.
Maintain institutional awareness and understanding of the following as they relate to the above-mentioned program areas:

Conflict and security developments, trends, and climate as they pertain to Ethiopia and its relationships with neighbors in the wider Horn of Africa, accounting for the growing geo-political/security and economic influence of the Gulf countries and other key states;
Political developments, trends and climate, particularly as they relate to the establishment of the culture and practices of peaceful democratic systems and respect for human rights;
Non-governmental and quasi-governmental institutions’ efforts to support transparency, accountability, and a greater respect for human rights in Ethiopia;
Ongoing human rights and transitional justice issues related to the northern and regional conflicts in the country;
Relations and interactions between key identity groups (religious, ethnic, clan, political, class/economic, urban/rural, livelihood, and on university campuses);
Government, political party, civil society, and donor strategies and activities that either further or hinder the promotion of conflict prevention/mitigation as well as the advancement of democracy and governance; and
USAID policy and programmatic best practices and lessons learned around conflict mitigation, peacebuilding, human rights, and rule of law.

Activity Management (30%)

Serves as Contracting/Agreement Officer’s Representative (COR/AOR) and/or Activity Manager for projects as agreed with the Office Director and the Office of Acquisition and Assistance, managing projects within the total portfolio valued at $34 million.
Provide technical oversight for ODG’s conflict mitigation and management portfolio (CMM), including related engagements for USAID/Ethiopia. This includes reviewing budget requests for appropriateness, providing advice for realignments of budgets, and assisting the Office Director to align portfolio activities with Ethiopia’s socio-political realities.
1. Provide support to the ODG human rights and rule of law portfolio. This includes reviewing work plans and proposals, advising on budget and operational considerations of activities, and assisting with overall portfolio integration and alignment for human rights considerations.

Supervisory Relationship:

Incumbent reports directly to the USDH FS-01 Democracy and Governance Office Director. S/he may receive guidance from senior Mission management as the situation warrants. The Conflict and Security Advisor will be expected to show strong independent initiative and work with minimal supervision.

Supervisory Controls:

The incumbent will have no supervisory responsibility.

II. PHYSICAL DEMANDS:

The work requested does not involve undue physical demands.

III. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

Applications will be initially screened by the Mission Human Resources Office to determine whether they have met the minimum qualifications listed below. All candidates who meet the minimum qualifications requirements will be referred to the Technical Evaluation Committee (TEC) for further consideration and screening.

EDUCATION: A minimum of a master’s degree in conflict/peace building, political science, law, human rights, international relations, or a related field.

WORK EXPERIENCE: A minimum of ten years of progressively responsible experience in the design and management of development programs, at least five of which have included specific and extensive involvement in conflict prevention, mitigation and management, community security/justice, early warning architecture, capacity building of formal and customary conflict prevention/management structures and systems, human rights, and/or rule of law.

III. EVALUATION AND SELECTION FACTORS

The Government may award a contract without discussions with candidates in accordance with FAR 52.215-1. The CO reserves the right at any point in the evaluation process to establish a competitive range of candidates with whom negotiations will be conducted pursuant to FAR 15.306(c). In accordance with FAR 52.215-1, if the CO determines that the number of offers that would otherwise be in the competitive range exceeds the number at which an efficient competition can be conducted, the CO may limit the number of candidates in the competitive range to the greatest number that will permit an efficient competition among the most highly rated offers. The FAR provisions referenced above are available at https://www.acquisition.gov/browse/index/far.

EVALUATION FACTORS

EDUCATION (10 points): Points will be given for (1) education above the minimum level and/or (2) specialized education pertinent to the position. and/or (3) specialized training pertinent to the position. (4) Evidence that the applicant is actively engaged in maintaining an updated knowledge/skill set in the advancement of theory and practice in the relevant field.

WORK EXPERIENCE (10 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international (5) prior work or consultative experience with USAID or other bilateral or multilateral development agencies. Prior work experience with the Government of Ethiopia and/or Ethiopian Non-governmental Organizations.

KNOWLEDGE (20 points): Demonstrated knowledge of Ethiopia through a historical and contemporary socio-political lens and how this perspective influences and shapes the possible CMM/human rights landscape. Demonstrated ability to identify and prioritize drivers of conflict and sources of resilience in Ethiopia, including windows of vulnerability, opportunities and entry points for USG programming, as well as ability to help others apply conflict analysis to ensure conflict-sensitive programming. Demonstrated knowledge, understanding of, and an ability to analyze human rights and political and programmatic developments with a rights-based lens. Demonstrated capacity to develop and maintain an extensive range of high-level contacts in government, civil society, and broader community circles. Demonstrated rigorous analytical skills successfully applied within a complex and potentially volatile socio-economic/political landscape with proven ability to effectively articulate this analysis in writing, verbal briefs, and presentations. Demonstrated ability to fulfill all aspects of program management.

SKILLS AND ABILITIES (20 points): Demonstrated strong interpersonal, teamwork, facilitation, and analytical skills. Demonstrated strong oral and written communication skills that demonstrate tact, professionalism, and persuasive arguments. Demonstrated capacity to multitask, including managing, prioritizing, and fulfilling competing demands in real time. Ability to exercise considerable independent judgment especially as will have latitude to take initiative, act proactively in planning and carrying out the assignment with autonomy. Demonstrate cross-cultural sensitivity and acumen.

INTERVIEW PERFORMANCE (30 points)

WRITTEN TEST (10 points)

BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.

Candidates should address these factors in the offer package, describing specifically and accurately what experience, training, education and/or awards they have received as it pertains to the factors. Failure to address the Evaluation and Selection Factors may result in not receiving credit for all pertinent experience, education, training and/or awards.

The highest-ranking applicants may be selected for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion.

Final TEC recommendations for the candidates will be based on the initial evaluation of the applications, interview performance, and written test. USAID/Ethiopia will not pay for any expenses associated with interviews.

Satisfactory Professional Reference Checks – Pass/Fail (no points assigned). Reference checks will be conducted only for the first-ranked candidate. Please be advised that references may be obtained independently from other sources in addition to the ones provided by an offeror. If a candidate does not wish USAID to contact a current employer for a reference check, this should be stated in the candidate’s cover letter, and USAID will not contact those references without contacting the candidate.

IV. SUBMITTING AN OFFER

For your application to be considered, the following documents must be submitted:

Offeror Information for Personal Services Contracts with Individuals, available at AID- 309-2 Form
Letter of Application
Current curriculum vitae (CV).

Further Guidance:

To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.

Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say –:72066323R00014 – Conflict and Security Advisor. Be sure to include your name and the solicitation number at the top of each page.

offeror submission must clearly reference the Solicitation number on all offeror submitted documents.

Please do not submit more than one application; and The application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time, or EAT). Late and incomplete applications will not be considered.

Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors. USPSCs performing overseas must follow the Mission policies and/or directives from the Department of State regarding COVID-19 requirements.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

Once the CO informs the successful candidate about being selected for a contract award, the CO will provide the successful candidate instructions about how to complete and submit the following forms.

Medical History and Examination Form (Department of State Forms)
Fingerprint Card (FD-258), and either
Questionnaire for Sensitive Positions for National Security (SF-86),or
Questionnaire for Non-Sensitive Positions (SF-85), whichever is applicable.

VI. BENEFITS/ALLOWANCES

As a matter of policy, and as appropriate, a USPSC is normally authorized the following benefits and allowances:

BENEFITS:

(a).Employer’s FICA Contribution
(b) Contribution toward Health & Life Insurance
(c) Pay Comparability Adjustment
(d) Annual Increase (pending a satisfactory performance evaluation)
(e) Eligibility for Worker’s Compensation
(f) Leave and Holidays

ALLOWANCES (if applicable):

Section numbers refer to rules from the Department of State Standardized Regulations (Government Civilians Foreign Areas)

(a) Temporary Quarter Subsistence Allowance (Section 120)
(b) Living Quarters Allowance (Section 130)
(c) Cost-of-Living Allowance (Chapter 210)
(d) Post Allowance (Section 220)
(e) Separate Maintenance Allowance (Section 260)
(f). Education Allowance (Section 270)
(g). Education Travel (Section 280)
(h) Post Differential (Chapter 500)
(i) Payments during Evacuation/Authorized Departure (Section 600), and
(j) Danger Pay Allowance (Section 650)

VII. TAXES

USPSCs are required to pay federal income taxes, FICA, Medicare and applicable state income taxes.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing USPSC awards are available at these sources:

USAID Acquisition Regulation(AIDAR),Appendix D, “Direct USAID Contracts with a U.S. Citizen or a U.S. Resident Alien for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/ads/policy/300/aidar

Contract Cover Page form AID309-1 available at https://usaid.gov/forms.

LINE ITEMS

ITEM NO (A)	SUPPLIES/SERVICES (DESCRIPTION) (B)	QUANTITY (C)	UNIT (D)	UNIT PRICE (E)	AMOUNT (F)
0001	Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs) – Award Type: Cost – Product Service Code: [e.g. R497] – Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]	1	LOT	$ _TBD__	$_TBD at Award after negotiations with Contractor_
1001	Option Period 1 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) – Award Type: Cost – Product Service Code: [e.g. R497] -Accounting Info: [insert from Phoenix/GLAAS]	1	LOT	$ _TBD__	$_TBD at Award after negotiations with Contractor_
2001	Option Period 2 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) – Award Type: Cost – Product Service Code: [e.g. R497] -Accounting Info: [insert from Phoenix/GLAAS]	1	LOT	$ _TBD__	$_TBD at Award after negotiations with Contractor_
3001	Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) – Award Type: Cost – Product Service Code: [e.g. R497] -Accounting Info: [insert from Phoenix/GLAAS]	1	LOT	$ _TBD__	$_TBD at Award after negotiations with Contractor_
4001	Option Period 3 – Compensation, Fringe Benefits and Other Direct Costs (ODCs) – Award Type: Cost – Product Service Code: [e.g. R497] -Accounting Info: [insert from Phoenix/GLAAS]	1	LOT	$ _TBD__	$_TBD at Award after negotiations with Contractor_

Acquisition and Assistance Policy Directives/Contract Information Bulletins(AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs.

Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5CFR2635. See https://oge.gov/web/oge.nsf/OGE%20Regulations.

PSC Ombudsman. The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

Solicitation for Administrative Assistant (Closes May 31, 2023)

GENERAL INFORMATION

SOLICITATION NO.: 72066323R10004

ISSUANCE DATE: 05/17, 2023

CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 05/31, 2023, no later than 5:00 m (EAT) (close of business).

POINT OF CONTACTS: James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

POSITION TITLE: Administrative Assistant

MARKET VALUE: $ 11,281 – $ 20,305 yearly e., equivalent to FSN – 07. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value. Salary will be paid in local currency at the exchange rate in effect when the payroll is processed.

PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be of a continuing nature through a series of sequential contracts, subject to continued need, satisfactory performance, and the availability of funds.

The expected period of performance will be from 10/01/2023 – 09/30/2028.

PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa, with possible travel as stated in the Statement of Duties.

ELIGIBLE OFFERORS: Cooperating Country Nationals (CCNs). “Cooperating country national” means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

SECURITY LEVEL REQUIRED: Facilities access.

STATEMENT OF DUTIES

General Statement of Purpose of the Contract

The Administrative Assistant serves as the principal administrative support person for the Office Chief and reports to him/her directly and/or his/her designee, operating independently to ensure that administrative functions are performed effectively, efficiently, and in a manner that promotes harmony and problem-solving, ensuring other Office staff members may be more effective.

The Administrative Assistant is the primary contact person responsible for Office customer service to internal and external partners and other stakeholders, including Mission staff, contractors and grantees and potential contractors and grantees, Implementing Partners (IPs), host-government officials, the Embassy, USAID/Washington, and other customers. In this capacity, the Administrative Assistant is responsible for coordinating information about the Office and making sure that information gets to customers on a timely basis and in a professional manner.

Statement of Duties to be Performed

A. The Administrative Assistant receives and places phone calls, sends and receives e-mail and faxes, and sets up meetings and makes appointments at the request of the supervisor and other Office staff with Mission, Host-Government, Implementing Partners (IPs), Non-Governmental Organizations (NGO), donor organizations, private-sector, and other contacts; arranges transportation, as needed; and takes minutes when requested. The Administrative Assistant schedules appointments based on a good knowledge of the Office Director’s commitments and maintains the Office calendar, reminding the supervisor and others of meetings and appointments. The Administrative Assistant takes messages in the absence of the Office Director and other staff, directing callers to other staff members, or answering questions personally; prepares visitor access requests, receives and assists visitors, answers questions, or directs them to a staff member who can assist them; schedules meetings for the Office Director, and ensures that attendees are briefed or provided proper background material for meetings; and, participates in arranging for conference/meeting room space as required by the size of the group and maintaining conference/meeting room schedules, in coordination with other Mission administrative staff. The Administrative Assistant meets with other Mission support staff on a regular and recurring basis to update and improve standard operating processes. 25%

B. The Administrative Assistant maintains control of correspondence for the Office, including program/project/activity files provided by Contracting/Agreement Officer’s Representatives (CORs/AORs) and other Specialists, establishing and maintaining computerized tracking systems to track Office actions, providing weekly reports to the Office Director, receiving and screening Office mail not addressed to a particular individual, drafting responses to routine correspondence and letters, distributing incoming official mail to Office personnel and attaching pertinent background material, and searching files and records to assemble background information for correspondence and other pending actions. The Administrative Assistant reviews outgoing mail for proper address, routing, attachments, etc., prior to dispatch, reviewing outgoing correspondence for accuracy and conformance with Mission formatting procedures and special instructions. The Administrative Assistant distributes internal policies and procedures and, as necessary, maintains a tracking system of when staff received new policies and/or procedures. 25%

C. The Administrative Assistant establishes and maintains files according to standards set by the Mission Correspondence and Records (C&R) Technician/Supervisor in the Executive Office (EXO) and by USAID/Washington, marks correspondence and other documents for filing, and files accordingly. Reviews all correspondence prepared in the Office or elsewhere for the supervisor’s signature, corrects errors by drafters and edits correspondence, and ensures that responding correspondence meets requirements posed by incoming correspondence to which it pertains. The Administrative Assistant maintains and updates handbooks, operating procedures, and other documents, such as visitors’ lists, telephone listings, personnel rosters, and leave, travel, and training schedules. 25%

D. The Administrative Assistant uses computer and web-based word processing, spreadsheets, and software applications in the performance of a variety of assignments. Drafts electronic country clearances (eCCs); reports time and attendance; assists incoming personnel with check-in procedures and departing personnel with checkout procedures; prepares travel requests for the Office staff for official travel. Types a variety of correspondence, creates electronic trackers, develops charts, and prepares other documents in draft and final form, proof-reading for format and consistency with standard formatting requirements prior to submitting for signature. As required, the Administrative Assistant locates documents routed for clearance, and obtains and tracks clearances and signatures. As required by workload, the Administrative Assistant may be assigned to the Front Office, or assigned to support other office Administrative Assistants, during the absence of the job holder. 25%

The contractor is eligible for travel to the U.S., or to other locations abroad, for training, for temporary duty, or to participate in the “Foreign Service National” Fellowship Program, in accordance with USAID policy.

Supervisory Relationship: The Administrative Assistant receives supervision from the Office Chief, and/or his/her designee, who provides assignments in terms of a discussion of the work to be performed, and Office priorities. Most occurs as a result of normal Office operations, but special activities may be assigned at any time. The Administrative Assistant independently plans and carries out assignments and is responsible for the accuracy of their personal work; work is normally reviewed in terms of results achieved and in meeting Office objectives.
Supervisory Controls: None

PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: Two or more years of post-secondary schooling in Secretarial Science or Business Administration, or other related field equivalent to a US junior college or community college diploma, is required.

b. Prior Work Experience: A minimum of three years of administrative or secretarial work experience, of which two years should be in related work with a U.S. Government Agency, Non-Governmental Organizations (NGOs), other donor organizations, host-government organizations, or private-sector institutions is required.

c. Post Entry Training: The Administrative Assistant will be provided familiarization training on USAID operations, and on specific regulations and procedures (such as records management, travel, and correspondence management). Additional training in-country may be provided from time to time, depending on course offerings and the availability of space and funds.

d. Language Proficiency: Level 4 (advanced professional proficiency) English (maybe tested) and local language proficiency (if appropriate), both oral and written, is required.

e. Job Knowledge: The Administrative Assistant should be familiar, or able to quickly become familiar with the responsibilities and activities of the Office of assignment, as well as possess a general knowledge of standard office procedures and practices. The Administrative Assistant should have the ability to develop an excellent understanding of USG file management, mail handling, and correspondence formatting.

f. Skills and Abilities: The Administrative Assistant must be proficient in keyboarding and in operating computers with standard software, including Microsoft Word, Excel, PowerPoint, Outlook, and other software programs as designated. The Administrative Assistant must be proficient in using the Internet and E-mail.

III. EVALUATION AND SELECTION FACTORS

Rating factors are used to determine the competitive ranking of qualified candidates in comparison to other candidates. Candidates must demonstrate the rating factors outlined below within their resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

EVALUATION FACTORS

EDUCATION (5 points): Points will be given for (1) education above the minimum level and/or (2) specialized education pertinent to the position. and/or (3) specialized training pertinent to the position.

WORK EXPERIENCE (20 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.

KNOWLEDGE (15 points): The Administrative Assistant should be familiar, or able to quickly become familiar, with the responsibilities and activities of the Office of assignment, as well as possess a general knowledge of standard office procedures and practices. The Administrative Assistant should have the ability to develop an excellent understanding of USG file management, mail handling, and correspondence formatting

SKILLS AND ABILITIES (10 points): The Administrative Assistant must be proficient in keyboarding and in operating computers with standard software, including Microsoft Word, Excel, PowerPoint, Outlook, and other software programs as designated. The Administrative Assistant must be proficient in using the internet and e-mail.

INTERVIEW PERFORMANCE (80 points)

WRITTEN TEST (if applicable) (20 points)

BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.

The highest-ranking applicants may be selected for an interview and a written test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion.

IV. SUBMITTING AN OFFER

Eligible Offerors are required to complete and submit:

The offer form DS-174 (Application for U.S. Federal employment) which can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
A resume in English
Letter of application (cover letter) that describes your experience with the evaluation criteria (Section III: Evaluation and Selection Factors), and
Contact information for a minimum of three and a maximum of five references, including at least two references with direct knowledge of the offeror’s past performance.

Further Guidance:

To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.

Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– Re-solicitation 72066323R10004, Administrative Assistant. Be sure to include your name and the solicitation number at the top of each page.

V.LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Candidates will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

Medical History and Examination Form (Department of State Forms)
Questionnaire for Non-Sensitive Positions (SF-85)
Fingerprint Card (FD-258)

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Group life insurance, medical coverage, annual leave and sick leave.

ALLOWANCES (as applicable):

Meal allowance and miscellaneous benefit allowance.

VII. TAXES

Cooperating Country Nationals are expected to comply with all relevant Ethiopian laws and regulations.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

LOT

$ _TBD__

$_TBD at Award after negotiations with Contractor_

Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.
PSC Ombudsman
The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

Solicitation - Computer Management Assistant (Closes May 29,2023)

I. GENERAL INFORMATION

1. SOLICITATION NO.: 72066323R10003

2. ISSUANCE DATE: 05/15/2023

3. CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 05/29/2023, no later than 5:00 p.m (EAT) (close of business).

4. POINT OF CONTACTS: James Cerwinski, Supervisory EXO and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

5. POSITION TITLE: Computer Management Assistant

6. MARKET VALUE: $12,764 – $22,964 yearly i.e., equivalent to FSN-08. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value. Salary will be paid in local currency at the exchange rate in effect when the payroll is processed.

7. PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be of a continuing nature through a series of sequential contracts, subject to continued need, satisfactory performance, and the availability of funds.

The expected period of performance will be from 08/01/2023 – 08/01/2028.

8. PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa, with possible travel as stated in the Statement of Duties.

9. ELIGIBLE OFFERORS: Cooperating Country Nationals (CCNs). “Cooperating country national” means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

10. SECURITY LEVEL REQUIRED: Facilities access.

11. STATEMENT OF DUTIES

1. General Statement of Purpose of the Contract

The Computer Management Assistant is a member of the Executive Office (EXO) IT team and is responsible for providing Information Technology Management and Records management support to the USAID Mission. Under the direct supervision of the Supervisory Information Management Specialist (Systems Manager), serves as the EXO General IT System and Records Management Technician for USAID Ethiopia.

The Computer Management Assistant provides clerical, administrative, and technical support for the Mission to all levels of USDH (U.S. Direct Hires), Cooperating Country National Personal Services Contractors (CCNPSC), Offshore and Resident-Hire U.S. Personal Services Contractors (USPSC) and Third Country Nationals Personal Services Contractors (TCNPSC). Oversees all EXO/IT Services requests, including the creation and tracking of requests, providing daily ticket request status reports to SMs, as well as following-up on requests to ensure timely action is being taken. Provides IT related check-in and check-out assistance to the Mission’s new arrivals and departees.

When serving as the communication and mobile program technical manager, maintains inventory, configures, and issues all mobile devices to include iPads, iPhones, IronKeys, MiFi, laptops, and any other mobile devices. Serves as point of contact for all mobile related questions.

2. Statement of Duties to be Performed

General IT and mobile program management (30%)

· The incumbent is jointly responsible for oversight of the Mission’s extensive mobile Program which serves 250 mobile user clients. Maintaining and updating inventory in ServiceNow – Asset Management module, configures, and issues all mobile devices to include iPads, iPhones, PTL equipment, MiFi, laptops, and any other mobile devices. Serves as point of contact for all mobile related questions and advises on areas of improvement and growth for mission’s mobile program.

· Oversees all EXO/IT ServiceNow requests, including the creation and tracking of requests, providing daily ticket request status reports to SMs, as well as following-up on requests to ensure timely action is being taken. Provides IT related check-in and check-out assistance to the Mission’s new arrivals and departees.

Updating Mission Intranet (20%)

· Update mission intranet website. Make sure updated mission notices, mission order, staff Bio and telephone lists are posted on intranet site. Coordinate with the technical offices to update the contents of their respective office Intranet site.

IT Asset Management (20%)

· Ensure proper documentation of IT assets as per guideline provided by M/CIO; generate standard and custom reports as necessary.

· Acts as a receiving official for all IT equipment procured and/or shipped from M/CIO and external vendors. Inspect items and report shipment discrepancies as appropriate to the M/CIO and/or Procurement office. Physically inspect deliveries to ensure that they reflect the delivery/packing list, take note of damaged items and file a claim.

· Maintain records of printers/copier consumables and spare parts in inventory and initiate procurement or supply requests to replenish stock.

· Report Lost or Missing Assets: Advise the customer on USAID standard procedure of reporting a lost IT equipment and take necessary action by updating on a ServiceNow system.

· IT equipment disposal: In coordination with M/CIO and USAID warehouse disposing obsolete or unwanted digital and electronic equipment in a safe and environmentally responsible manner.

· IT equipment Loan: Keep complete IT equipment loan records for PTL, MiFi and others. Communicate the latest loan item use policy to employees.

· Asset inventory: complete annual IT asset inventory using automated asset management.

Record Management and Managing Mails, Correspondences, and Communication (30%)

· Organizes the Mission filing system for unclassified correspondence and records for all offices. Works with the mission offices to ensure that the communications and records system is in compliance with agency requirements and meeting the Mission’s needs in this area.

· Serve as primary person for converting manual filing system into electronic system and ensures that document imaging and electronic system (ASIST) is widely used in the mission.

· Responsible for identifying and retrieving documents requested under the Freedom of Information Act (FOIA) and for assisting Mission personnel in retrieving official documents and files in support of Mission activities.

· Responsible for the organization and management of an efficient electronic communications and records management System.

· Assign all incoming correspondence to the appropriate office, follow-up overdue actions with office secretaries and prepare delinquent action reports. Coordinate with Mailroom to deliver outgoing letters.

· Manages the Mission’s mail handling, document reproduction and communications system.

· Update Mission emergency call tree app and telephone list and share the update with Embassy Telephone Operators.

3. Supervisory Relationship

The Computer Management Assistant will work under the direct supervision of the Supervisory Systems manager.

4. Supervisory Controls

None.

12. PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: Minimum of College/university studies in Information Technology, Business Administration, Public Administration or related is required.

b. Prior Experience: A minimum of three years of information technology, records management, or customer-service related experience.

a. Language: Must be fluent in both written and verbal English (Level IV). Must be able to interpret, read, write, and articulate detailed technical subject matter in English.

III. EVALUATION AND SELECTION FACTORS

EVALUATION FACTORS

WORK EXPERIENCE (30 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.

KNOWLEDGE (35 points): Demonstrated sound knowledge of the communications and records management, and experience with developing and implementing computerized, paper-less document storage and retrieval system. knowledge of computer systems management sufficient to assure the continued effective operation of a computer installation designed to provide automation support to the USAID mission. Additional points will be given to knowledge on website development and advanced knowledge of Microsoft application suite.

SKILLS AND ABILITIES (25 points): Demonstrated ability to use Microsoft Office products. Skill in web design or maintenance is a plus. Demonstrate the skills in HTML, java, and/or Drupal programming. Demonstrated ability to relate proposed projects and priorities to the capabilities and limitations of the computer system and components to determine capability to meet support requirements. Demonstrate the ability to work independently and with limited supervision and must have the ability to organize workload. Good communication and team-work skills are required.

WRITTEN TEST (30 points).

INTERVIEW PERFORMANCE (70 points).

BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.

The highest-ranking applicants may be selected for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion.

IV. SUBMITTING AN OFFER

Eligible Offerors are required to complete and submit:

The offer form DS-174 (Application for U.S. Federal employment) which can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
A resume in English
Letter of application (cover letter) that describes your experience with the evaluation criteria (Section III: Evaluation and Selection Factors), and
Contact information for a minimum of three and a maximum of five references, including at least two references with direct knowledge of the offeror’s past performance.

Further Guidance:

To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.

Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066323R10003, Computer Management Assistant. Be sure to include your name and the solicitation number at the top of each page.

Please do not submit more than one application; and

The application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time, or EAT). Late and incomplete applications will not be considered.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Candidates will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

1. Medical History and Examination Form (Department of State Forms)

2. Questionnaire for Non-Sensitive Positions (SF-85)

3. Fingerprint Card (FD-258)

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

1. BENEFITS:

Group life insurance, medical coverage, annual leave and sick leave.

2. ALLOWANCES (as applicable):

Meal allowance and miscellaneous benefit allowance.

VII. TAXES

Cooperating Country Nationals are expected to comply with all relevant Ethiopian laws and regulations.

VIII. USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:

1. USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

2. Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

LOT

$ _TBD__

$_TBD at Award after negotiations with Contractor_

3. Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

4. Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.

5. PSC Ombudsman
The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

Solicitation for a Cooperating Country National Personal Service Contractor (CCNPSC) to serve as USAID Project Management Specialist (Political Processes and Good Governance) in the Office of Democracy and Governance (Closes May 5, 2023)

I. GENERAL INFORMATION

SOLICITATION NO.: 72066323R10002
ISSUANCE DATE: 04/23/2023

CLOSING DATE AND TIME FOR RECEIPT OF OFFERS: 05/05/2023, no later than 5:00 p.m (EAT) (close of business).

POINT OF CONTACTS: James L. Cerwinski, Supervisory EXO, and Fekadu Tamirate, HR Specialist, e-mail at addisusaidjobs@usaid.gov.

POSITION TITLE: USAID Project Management Specialist (Political Processes and Good Governance)

MARKET VALUE: $24,124 – $43,420 yearly e., equivalent to FSN – 11. In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/Ethiopia. Final compensation will be negotiated within the listed market value. Salary will be paid in local currency at the exchange rate in effect when the payroll is processed.

PERIOD OF PERFORMANCE: Five (5) years. The services provided under this contract are expected to be of a continuing nature through a series of sequential contracts, subject to continued need, satisfactory performance, and the availability of funds.

The expected period of performance will be from 06/04/2023 – 06/03/2028.

PLACE OF PERFORMANCE: US Embassy, Entoto Road, Addis Ababa, with possible travel as stated in the Statement of Duties.

ELIGIBLE OFFERORS: Cooperating Country Nationals (CCNs). “Cooperating country national” means an individual who is a cooperating country citizen, or a non-cooperating country citizen lawfully admitted for permanent residence in the cooperating country.

SECURITY LEVEL REQUIRED: Facilities access.

STATEMENT OF DUTIES

General Statement of Purpose of the Contract

This FSN position is located in the USAID/Ethiopia Mission in Addis Ababa and is under the direct supervision of the USAID/Ethiopia Democracy and Governance Director or his/her designee. The incumbent is a member of the USAID/Ethiopia Democracy and Governance office. The employee serves as the Political Processes and Good Governance Specialist, to provide technical expertise to the Office of Democracy and Governance (ODG) on relevant political processes, including elections, good governance, political party strengthening, and democratic principles. S/he reports, analyzes, and offers conclusions, recommendations and assessments on matters pertaining to: (1) national political processes developments, including elections, that impact broader federal and specific regional dynamics; (2) policy developments affecting communities and key stakeholders to the democracy and governance portfolio; (3) good governance practices that support citizen engagement, transparency, and accountability; (4) political party developments and positions on key policy and political events; (5) governance structures and developments at local, regional, and federal levels; (6) institutional strengthening and capacity building and reform needs for local, regional and federal governments; (7) organizational and institutional capacity development needs of political parties and political movements; and (8) donor strategies and activities that support good governance and political party development.

The incumbent serves as the Political Processes and Good Governance Specialist to ODG in order to provide up-to-date information on governance-related matters, political party developments, elections, and political and policy developments and identifies implications for broader USAID development interests in Ethiopia. On this basis, s/he develops, monitors, and evaluates political processes and good governance strengthening related programs for the Mission through timely advice on policy developments, capacity building, and program activities. S/he assesses and advises and independently cultivates and maintains contacts and dialogue with local partners, other donors, government officials, political parties, civil society organizations (CSOs) and other stakeholders in the democracy and governance area. S/he liaises with other Mission offices to ensure synergies between political processes and good governance related strategies and activities and those of other sectors and also provides guidance and support assistance as other Mission offices establish and maintain relationships with bilateral partners and donors. The democracy and governance portfolio is diverse and requires an individual who is able to work in a fast-paced work environment with strong team members while successfully managing a diverse portfolio that includes conflict mitigation and management, civic education and engagement, human rights, rule of law, political processes, media and civil society development, anti-corruption, and gender equity. The position requires an individual who is able to exercise sound judgment and demonstrate integrity and neutrality in a politically dynamic environment. Must be willing to travel under rugged circumstances and work on weekends, holidays and evenings as needed,

Statement of Duties to be Performed

The incumbent provides expert analysis and recommendations to USAID senior staff, ODG team members, other USAID/Ethiopia technical offices, and other donors and US government agencies on those aspects of democracy and governance assistance activities in Ethiopia. Advice is based on tracking issues, trends, and developments, and review of original or secondary data sources and analyses that have or promise to have a bearing on USAID’s program design, direction and implementation. The incumbent is directly responsible for performing a variety of complex research, reporting, contract monitoring, and analytical duties.

Program Advisor and Sectoral Analysis 35%

As a program management specialist, the incumbent is responsible for the assessment of political and governance developments and their incorporation into the design of programs and activities supporting democracy and governance. The incumbent will proactively advise the Mission and the embassy colleagues on future programmatic directions in the democracy and governance sector and provide expert analysis on a range of democracy and governance issues with a specific focus on political developments, including elections, and good governance at the local, regional, and federal levels.

In providing expert analysis, the incumbent will focus on:

Issues that become the focus of wide public debate, policy development within the executive branch and key regional branches, and legislation in the House of People’s Representatives and Regional State Councils;
Interests and positions of concerned and relevant stakeholders inside and outside of the government;
Issues related to national, regional, and local elections in Ethiopia;
Emerging issues, trends, and policies, and relevant positions of the government and political actors that could have an impact on broader political dynamics and governance practices;
Potential impact of emerging political issues on USAID programming and development objectives including opportunities and challenges as a result of political processes emerging in Ethiopia;
Relations and interactions between different branches of government and between the ruling and other political parties in and outside of parliament and the regional councils;
Political party positions, activities, and intra- and inter-party relationships, dynamics, and developments that impact their role in Ethiopia at both the national and regional levels;
Institutional strengthening, capacity building, and reform needs and strategies for local communities, and local, regional, and federal governments; and
Government, political party, civil society, and donor strategies and activities that either further or hinder good governance implementation and democratic progress.

The incumbent drafts analyses and reports on political developments and legislative and policy reforms to keep the Mission abreast of issues, trends, and developments and governance and political strategies that may impact the work of USAID’s partners and/or impact conflict, democratic development, transparent and accountable governance, and broader democratic progress. This includes the assessment of electoral processes and their potential impact on USAID programming.

The incumbent will advise USAID on ongoing programs and possible new initiatives, looking at the intersection of good governance and development and its impact across all of USAID’s technical offices. This includes identifying areas for collaboration and coordination across government actors and offices in order to support USAID’s larger development objectives and program areas.

The incumbent is responsible for drafting technical justifications as may be required to support programming and management decisions. The incumbent will prepare program descriptions and statements of work and lead in strategy design as it relates to improving the environment for democratic governance.

Democracy and Governance Program Management 35%

The incumbent serves as Contract Officer’s Representative (COR) or Agreement Officer’s Representative (AOR) and activity manager for contracts, grants, and/or cooperative agreements relating to democracy and governance, political processes, and elections. This requires monitoring and evaluating the performance of implementing partners, maintaining contact through site visits, providing technical communication or direction, administering financial management responsibilities, reviewing and preparing comments on proposals and work plans, and monitoring performance through site visits, written reports, and regular communication with implementers. The incumbent assures that all activities are carried out in accordance with all applicable Mission and Agency directives and requirements. Provides written status reports when requested. The incumbent is responsible for performing financial analyses of assigned projects, ensuring that project pipelines are well monitored and managed, and that project mortgages are appropriately funded. The incumbent is responsible for preparing accrual worksheets and presenting in clear formats budget data and information as needed to inform financial and programmatic decisions. The incumbent is responsible for carefully managing and updating program management files.

Within the framework of general guidelines, conducts negotiations with relevant counterparts in Ethiopia regarding the design, development and implementation of democracy activities and programs.

The incumbent will also participate in semi-annual portfolio reviews or other mission-wide activity review efforts.

As relevant, develops terms of reference for studies and assessments to prepare and update the USAID strategy statement related to democratic political processes and good governance and accountability to inform program and activity design.

External Contacts, Presentations, and Coordination 20%

Maintains an extensive range of contacts with officials of the Ethiopian government, international organizations, multilateral and bilateral organizations, political parties, civil society organizations, university and other “think tank” research institutes, and professional associations, as required to coordinate and inform USAID’s programming together with these organizations. Facilitates meetings and introductions to ensure USAID colleagues are able to access a full range of contacts representing diverse viewpoints. The incumbent will monitor Government of Ethiopia proclamations and policy documents. S/he will also monitor statements and activities of political parties and others engaged in the political and governance processes. S/he will make recommendations or provide advice to the DG office, political office, and other donors on the potential impact of the information received.

Represents USAID, in coordination with senior Mission management and the Embassy, at official meetings, workshops, and seminars organized by government, donors, and non-governmental organizations and reports back to USAID on the discussions. May be responsible for representing USAID policy positions at such meetings, in consultation with DG Office Director or designee. Presents the results of external meetings, workshops, etc., to senior management and advises on their relevance to USAID programs.

Donor coordination is a high priority for USAID in Ethiopia. Consistent with the overall Mission strategy, incumbent independently cultivates and maintains contacts and dialogue with local partners, other donors, government officials, civil society organizations (CSOs), and others in Ethiopia. The incumbent also participates in regular and ad hoc coordination groups and technical working groups related to democracy, local governance, good governance, legislative strengthening, public administration reform, political processes, community development, and other topics related to programs in the sector.

The incumbent organizes site visits and accompanies U.S. Government and other official visitors on field trips, as needed. The incumbent will be required to travel within Ethiopia to monitor and report on elections and political party and political processes issues, and good governance, including local, regional, and federal government practices and developments.

S/he must be willing and able to accept travel and accommodation arrangements that are challenging. The incumbent must also be willing and able to occasionally travel outside of Ethiopia to attend conferences, workshops, meetings, etc., related to his/her work.

Policy and Communication Support 10%

Under the supervision of the DG Office Director or designee, assists in developing and drafting country assistance plans, integrated country strategy plans, information and communication papers and cables, talking points and scene-setters, and other documents that require insight into governance and political party issues. Participates in annual reporting plans and assists or drafts sections related to governance and political processes.

Supervisory Relationship: Directly supervised by the USAID/Ethiopia DG Office Director or his/her designee.

Supervisory Controls: None

PHYSICAL DEMANDS

The work requested does not involve undue physical demands.

II.MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

a. Education: Minimum of University degree in international relations, international development, public administration, political science, law or other fields.

b. Prior Experience: Minimum of five years of progressively responsible professional-level experience in one or more of the following fields: international development, civil society development, rule of law, human rights, political party development, media development, civic education, legislative strengthening, conflict mitigation, and/or public administration. Minimum three years of experience as a Program Manager with other international donors or organizations managing similar types of programs.

c. Language: Fluency in written and oral English and Amharic required. Fluency in other regional language is a plus.

III. EVALUATION AND SELECTION FACTORS

EVALUATION FACTORS

WORK EXPERIENCE (15 points): Points will be given for (1) experience above the minimum levels required, (2) specialized experience pertinent to the position, (3) experience in pertinent development assistance activities, (4) experience in development organizations that are large and/or international.

KNOWLEDGE (15 points): Demonstrate in-depth knowledge of economic, political, social and cultural characteristics of Ethiopia, and the concerned government and non-government entities is essential. This must be complemented by a comprehensive knowledge of the political, social and economic problems, resources and development prospects/priorities for Ethiopia. Demonstrate thorough knowledge of donor concepts, principles, techniques and practices must be acquired on the job. Finally, must acquire knowledge of USAID policy and programming procedures after commencing work. Basic computer skills and familiarity with word processing and spreadsheet programs.

SKILLS AND ABILITIES (15 points): Demonstrated the ability to independently establish and maintain contacts with senior-level (up to Ministerial level) officials in the Ethiopian government, with important persons in the non-governmental arena (for example, civil society and community leaders), international donor community (Resident Country Directors), embassy officials, and private sector is essential. Demonstrated ability to understand and explain project and program policies, objectives and procedures and to transmit and interpret host country government and non-governmental sector attitudes and concerns to senior USAID officials. Demonstrated ability to independently identify, locate, analyze, and evaluate a variety of relevant data and link good governance and political trends, issues, and developments to USAID programming and related capacity development of the host country.

Demonstrated ability to organize and present complex program information in concise written and oral form including ability to prepare precise and accurate factual analysis. Incumbents must have the ability to successfully work independently in a fast-paced work environment while juggling multiple competing priorities. Demonstrated ability to write complex documents in English is crucial. The incumbent must be able to develop financial management skills and utilize excel spreadsheets.

INTERVIEW PERFORMANCE (30 points)

WRITTEN TEST) (20 points)

BASIS OF RATING: Candidates who meet the Minimum Qualifications will be evaluated in accordance with the Evaluation and Selection Factors.

The highest-ranking applicants may be selected for an interview and writing test. Interviews may be conducted either in person or by telephone/video call at USAID’s discretion.

IV. SUBMITTING AN OFFER

Eligible Offerors are required to complete and submit:

The offer form DS-174 (Application for U.S. Federal employment) which can be found in the U.S. embassy website https://et.usembassy.gov/embassy/jobs/; or https://www.usaid.gov/ethiopia/work-with-us/careers/ds-form-174-ccn-application.
A resume in English
Letter of application (cover letter) that describes your experience with the evaluation criteria (Section III: Evaluation and Selection Factors), and
Contact information for a minimum of three and a maximum of five references, including at least two references with direct knowledge of the offeror’s past performance.

Further Guidance:

To ensure consideration of offers for the intended position, offerors must prominently reference the Solicitation Number in the offer submission.

Application must be submitted ONLY via addisusaidjobs@usaid.gov and the email subject must say– solicitation 72066323R10002, USAID Project Management Specialist (Political Processes and Good Governance). Be sure to include your name and the solicitation number at the top of each page.

Please do not submit more than one application; and

The application must be submitted before or on the closing date at local Ethiopia time 5 p.m. (Local Ethiopia, Addis Ababa Time, or EAT). Late and incomplete applications will not be considered.

V. LIST OF REQUIRED FORMS PRIOR TO AWARD

The Contracting Candidates will provide instructions about how to complete and submit the following forms after an offeror is selected for the contract award:

Medical History and Examination Form (Department of State Forms)
Questionnaire for Non-Sensitive Positions (SF-85)
Fingerprint Card (FD-258)

VI. BENEFITS AND ALLOWANCES

As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances:

BENEFITS:

Group life insurance, medical coverage, annual leave and sick leave.

ALLOWANCES (as applicable):

Meal allowance and miscellaneous benefit allowance.

VII. TAXES

Cooperating Country Nationals are expected to comply with all relevant Ethiopian laws and regulations.

USAID REGULATIONS, POLICIES AND CONTRACT CLAUSES PERTAINING TO PSCs

USAID regulations and policies governing CCN and TCN PSC awards are available at these sources:

USAID Acquisition Regulation (AIDAR), Appendix J, “Direct USAID Contracts With a Cooperating Country National and with a Third Country National for Personal Services Abroad,” including contract clause “General Provisions,” available at https://www.usaid.gov/sites/default/files/documents/1868/aidar_0.pdf

Contract Cover Page form AID 309-1 available at https://www.usaid.gov/forms. Pricing by line item is to be determined upon contract award as described below:

LINE ITEMS

ITEM NO

(A)

SUPPLIES/SERVICES (DESCRIPTION)

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

0001

Base Period – Compensation, Fringe Benefits and Other Direct Costs (ODCs)

– Award Type: Cost

– Product Service Code: [e.g. R497]

– Accounting Info: [insert one or more citation(s) from Phoenix/GLAAS]

LOT

$ _TBD__

$_TBD at Award after negotiations with Contractor_

Acquisition & Assistance Policy Directives/Contract Information Bulletins (AAPDs/CIBs) for Personal Services Contracts with Individuals available at http://www.usaid.gov/work-usaid/aapds-cibs

Ethical Conduct. By the acceptance of a USAID personal services contract as an individual, the contractor will be acknowledging receipt of the “Standards of Ethical Conduct for Employees of the Executive Branch,” available from the U.S. Office of Government Ethics, in accordance with General Provision 2 and 5 CFR 2635. See https://www.oge.gov/web/oge.nsf/OGE%20Regulations.
PSC Ombudsman
The PSC Ombudsman serves as a resource for any Personal Services Contractor who has entered into a contract with the United States Agency for International Development and is available to provide clarity on their specific contract with the agency. Please visit our page for additional information: https://www.usaid.gov/work-usaid/personal-service-contracts-ombudsman.

The PSC Ombudsman may be contacted via: PSCOmbudsman@usaid.gov.

EQUAL OPPORTUNITY EMPLOYER

The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. The U.S. Government also strives to achieve equal employment opportunity in all personnel operations through continuing diversity enhancement programs.

The EEO complaint procedure is not available to individuals who believe they have been denied equal opportunity based upon marital status or political affiliation. Individuals with such complaints should avail themselves of the appropriate grievance procedures, remedies for prohibited personnel practices, and/or courts for relief.